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1、CENTURY BUSINESS ENGLISH大连理工大学出版社大连理工大学出版社阅读教程（基础篇阅读教程（基础篇2 2）（第四版）（第四版）世纪商务英语世纪商务英语 主编：王洗薇主编：王洗薇第第1页页Unit 6 Business S大连理工大学出版社大连理工大学出版社第第2页页大连理工大学出版社大连理工大学出版社 Business secretaries play an important role in a company.What skills and qualities do you think a good secretary should possess?What duties
2、 may business secretaries perform in a company?Have you ever thought of becoming a business secretary after graduation?The learning of the three texts in this unit will help you find satisfactory answers to the questions above.In addition to some knowledge about a secretary,this unit also tells you
3、how to use scanning to search for needed information.第第3页页大连理工大学出版社大连理工大学出版社Reading Skill FocusWords and ExpressionsPractical ReadingComprehensive Reading第第4页页大连理工大学出版社大连理工大学出版社Scanning(1)Scanning is a fast reading technique.Its a way of reading to look for specific information in a text.Scanning ca
4、n be used to look up a phone number,read through the small ads in a newspaper,or browse TV schedules,timetables,lists,catalogues or web pages for information.For these tasks you dont need to read or understand every word.Reading Skill Focus第第5页页大连理工大学出版社大连理工大学出版社 In scanning,we search for needed inf
5、ormation and neglect the irrelevant information.For example,in preparation for a research paper we may have to consult a number of reference books in order to find particular names,dates,figures,definitions or facts.In the course of reading,we usually run our eyes rapidly over the reading material u
6、ntil we come to the right place.Here we shall decrease our reading speed and read carefully until we locate the specific item of information we need.第第6页页大连理工大学出版社大连理工大学出版社We shall probably not continue beyond that point,for we have fulfilled our special reading purpose.In this unit,you will get a g
7、eneral picture of Scanning.Next unit will tell you more about this technique.第第7页页大连理工大学出版社大连理工大学出版社AGuided Practice The following is a Winthrop Galleries Exhibition Schedule.Scan read the schedule and try to find the best answers for questions 1-3 that follow.Winthrop Galleries Exhibition Schedule
8、August 9-September 21 Gallery I:Selections from the Permanent Collection August 16-September 21Sample第第8页页大连理工大学出版社大连理工大学出版社 Gallery II:Nene Humphrey Matrix August 27-October 2 McLaurin student Gallery:Interior Design October 1-November 15 Gallery II:Across Generations:Catawba Potters and Their Art
9、October 1-November 22 Gallery I:Discovering America:Finding Many Faces December 3-February 7 Gallery I and II:Art and Design Faculty Exhibition February 14-April 4 Gallery I:Katherine Kadish:Paintings第第9页页大连理工大学出版社大连理工大学出版社Gallery II:Cordelia Williams:The Extraordinary Adventures of Camilla and the
10、Fairy CatWinthrop Galleries is located in Rutledge Building.Hours are Monday through Friday 8:30a.m.-4:30p.m.The Gallery is closed on Saturday.Hours for McLaurin Student Gallery are Monday through Friday 8:30a.m.-5:00p.m.第第10页页大连理工大学出版社大连理工大学出版社1.If a visitor is interested in interior design，he shou
11、ld go to the Galleries during .A.October 1-November 22 B.August 27-October 2 C.August 9-September 21 D.February 14-April 4B_第第11页页大连理工大学出版社大连理工大学出版社 2.The Faculty Exhibition on Art and Design is open .A.August 27-October 2 B.December 3-February 7 C.October 1-November 22 D.February 14-April 4B_第第12页页
12、大连理工大学出版社大连理工大学出版社3.McLaurin Student Gallery is open .A.six days a week B.only on the weekend C.every day except Saturday and Sunday D.every dayC_第第13页页大连理工大学出版社大连理工大学出版社 做这种题目我们普通先看问题。在该题中，经过阅读问题我们首先能够确定三个题干关键词分别是interior design，Faculty Exhibition 和Art and Design 以及MaLaurin Student Gallery。接下来需要做是在
13、给出阅读材料中快速查找到这些关键词,然后在关键词所在位置仔细查找问题答案。经过这种方法，我们很快就能够找到这三个问题答案：1.B 2.B 3.C。第第14页页大连理工大学出版社大连理工大学出版社B.Challenge Yourself Read the following passage quickly and choose the best answer for each of the questions that follow.Beauty with Botox Botox injections are one of the most popular cosmetic treatments
14、 in the world.Celebrities like Madonna,Kylie Minogue and Liz Hurley are rumoured to be keeping the wrinkles at bay this way.Sir Cliff Richard admitted to having had the treatment and now it is an increasingly popular choice for ordinary women looking for a quick way to look younger.第第15页页大连理工大学出版社大连
15、理工大学出版社What is Botox?Botox is made from“botulinum toxin”,a poison produced by the bacterium Clostridium botulinum.This bacterium causes botulisma severe form of food poisoning.In small quantities,however,Botox merely interrupts nerve muscles in the face.第第16页页大连理工大学出版社大连理工大学出版社 Botox first began to
16、be used in 1980 to treat many muscle disorders such as lazy eye,eye ticks and uncontrolled blinking.Cosmetic treatments were pioneered by dermatological surgeons in 1987.In small doses,Botox works by paralysing the muscles of the face which are used in frowning and raising the eyebrows.When these mu
17、scles relax,the fine lines and wrinkles smooth out.Unfortunately,when it is overdone,Botox treatment can leave the face with a lack of expression.This is reputed to have caused a problem for some actors.第第17页页大连理工大学出版社大连理工大学出版社Armpit attack Botox is reportedly a favorite with Oscar nominees who dont
18、 want to work up a sweat on the red carpet.Some stars have injections in their armpits to paralyze the sweat glands there.This way they can receive their awards knowing they dont have sweaty patches undertheir arms and hand back their couture outfits unstained.第第18页页大连理工大学出版社大连理工大学出版社How long does i
19、t last?Injections take effect about three to seven days after treatment and the effect lasts three or four months.A treatment costs roughly 200.With repeated treatments,atrophy or thinning of the muscles occurs,which produces longer lasting results.Botox may be unsuitable for use around the mouth as
20、 the muscles there are important for facial expressions and eating.第第19页页大连理工大学出版社大连理工大学出版社Side effects Soreness or mild bruising can occur around the injection site.In rare instances patients may experience a droopy eyebrow or eyelid.Headaches can also occur.Since it is still a relatively new treat
21、ment,any possible side effects of long-term use are still unknown.Botoxshould only be administered by experienced and well-trained doctors or nurses.A high dose could cause poisoning,or an exaggerated effect.第第20页页大连理工大学出版社大连理工大学出版社Botox and Bollinger Botox parties are causing concern amongst practi
22、tioners.People are receiving treatments whilst sipping champagne.The American Academy of Dermatology has warned against this practice.Alcohol and Botox do not mix well.Not only can booze intensify bruising but it can also wash the toxin away from the target muscle.第第21页页大连理工大学出版社大连理工大学出版社1.According
23、 to the article,which of the following celebrities is rumoured to have used Botox?A.Jerry Hall.B.Judy Finnigan.C.Liz Hurley.D.Barbara Windsor.第第22页页大连理工大学出版社大连理工大学出版社2.Which bacterium produces the poison,botulinum toxin?A.Clostridium botulinum.B.Clostride botulius.C.Botulinum clostridius.D.Botulinum
24、 clostridium.第第23页页大连理工大学出版社大连理工大学出版社3.How do Botox injections in the armpits stop some celebrities from sweating at the Oscars?A.Botox causes the armpit muscles to relax.B.Botox develops into thin protective layers of gel.C.Botox paralyses the sweat glands.D.Botox tightens the skin in the armpits.第
25、第24页页大连理工大学出版社大连理工大学出版社4.For how long does the effect of using Botox last?A.Two to three months.B.Three or four months.C.At least 6 months.D.Nearly a year.第第25页页大连理工大学出版社大连理工大学出版社5.Which of the followings is NOT a possible side effect of using Botox?A.Headaches.B.Blurred vision.C.Droopy eyebrow.D.Mi
26、ld bruising.第第26页页大连理工大学出版社大连理工大学出版社6.Which medical body has warned people against mixing Botox with alcohol?A.The American Medical Association.B.The American Institute of Cosmetic Surgery.C.The American and Canadian Joint Medical Council.D.The American Academy of Dermatology.第第27页页大连理工大学出版社大连理工大学出版
27、社Comprehensive Reading What Does a Business Secretary Do?Generally speaking,a business secretary plays a very important role in a company.He or she has a lot of duties to fulfill.In many cases,a business secretary has to do the following major jobs.First,a business secretary is expected to relieve t
28、he executive of various administrative details.Text A译文译文 商务秘书工作职责商务秘书工作职责 普通来说，商务秘书在企业里作用是举足轻重。他（她）要完成很多工作。在很多情况下，商务秘书有以下几项主要工作：首先，商务秘书得帮助上司处理繁忙行政事务；第第28页页大连理工大学出版社大连理工大学出版社 Second,a business secretary is required to coordinate and maintain effective office procedures and efficient work flow.Third,
29、a business secretary should be able to establish and maintain harmonious workingrelationships with superiors,co-workers,subordinates,customers or clients,and suppliers.译文译文其次，商务秘书要有效协调和维护办公程序，确保高效工作流程。最终，秘书应该在上司、同事、部下、客户或用户及供给商之间建立并保持友好工作关系。第第29页页大连理工大学出版社大连理工大学出版社 Apart from what has been mentioned
30、 above,a business secretary should be able to do a variety of other jobs.To begin with,a business secretary should make appointments for the executive and maintain his or her calendar.译文译文 除了上述职责以外，商务秘书还应知道怎样处理好许多其它工作。首先，商务秘书应能为上司安排会晤事宜，并确保会晤日期和时间；第第30页页大连理工大学出版社大连理工大学出版社He or she is expected to rec
31、eive and assist visitors andtelephone callers in every way possible and then refer them to the executive or other appropriate persons whenever necessary.A business secretary is expected to arrange business itineraries and coordinate theexecutives travel requirements.译文译文他（她）应尽可能帮助来访者或打电话来联络业务人，必要时将他
32、们引荐给上司或其它相关人员。同时，秘书还应该为上司确定出差日程表、准备旅行必备物品等。第第31页页大连理工大学出版社大连理工大学出版社 Next,a business secretary is expected to take action authorized during the executives absence to make sure that matters requiring attention are referred to the right person or handled in a manner so as tominimize the effect of the e
33、xecutives absence.译文译文 另外，在上司外出期间，商务秘书还应处理好已授权事务，确保相关人员处理相关问题，或采取妥善方式，将上司不在时所造成负面影响降至最低程度。第第32页页大连理工大学出版社大连理工大学出版社 A business secretary should be able to take shorthand or longhand notes and transcribe from them or transcribe from machine dictation.He orshe should also be able to type materials from
34、 longhand or rough copy.译文译文 商务秘书应能够以普通或速记方式做笔记，并能把笔记内容或口述录音材料进行整理，并将笔记或初稿打印出来。第第33页页大连理工大学出版社大连理工大学出版社 In addition,a business secretary is expected to sort,read,and annotate incoming mails and documents and then attach appropriate files to facilitate necessary action.He or she should be able to com
35、pose correspondence and reports for the executives signature as well as prepare communication outlines by the executive in oral or written form.译文译文 另外，商务秘书还要阅读来函和相关文件，并进行注释和分类，然后归类存档，以方便日后使用；秘书应有能力为上司写好要签署信件或汇报，准备好口头或书面讲话提要。第第34页页大连理工大学出版社大连理工大学出版社 A business secretary is expected to research and a
36、bstract information and supporting data in preparation for meetings,work projects and reports.He or she must be able to correlate and edit materials submitted by others in draft format.译文译文 商务秘书还应对为各种会议、工作方案和汇报所准备资料和相关数据进行研究和摘录，还必须具备整理、编辑他人以初稿形式提交相关资料能力。第第35页页大连理工大学出版社大连理工大学出版社 Also,a business secre
37、tary should have the ability to manage the office work well.He or she should be good at maintaining filing and recordingmanagement systems and other office flow procedures.译文译文 商务秘书还应含有管理办公室事务能力。他或她必须非常熟悉文档资料归档、登记管理系统以及其它办公室工作流程。第第36页页大连理工大学出版社大连理工大学出版社 Another duty of a business secretary is to mak
38、e arrangements for the executive and coordinate conferences and meetings.A business secretary may serve as the recorder of minutes with responsibility for transcription and distribution to participants.He or she may supervise or hire other employees,select or make recommendations for purchase of sup
39、plies and equipments as well as maintain budget and expense account records,financial records,and confidential files.译文译文 商务秘书另一职责是为上司安排日常事务，协调各种会议和会晤。在会上，商务秘书能够充当一个会议统计员，负责将会议内容整理好后，分发给与会者。他（她）既要负责监管或雇用其它雇员，又要选购或推荐购置办公用具和设备，同时，还要负责预算和开支账目统计、财务统计以及机密文件保密管理工作。第第37页页大连理工大学出版社大连理工大学出版社 Finally,a busine
40、ss secretary may be required to maintain an up-to-date procedure manual for the specific duties handled on the job.He or she should perform other duties as assigned or as necessity dictates.译文译文 最终，可能话，商务秘书要备好最新工作程序指南以备处理特定事务之需。他（她）还应该完成诸如暂时指派、或者需要紧急处理任务。第第38页页大连理工大学出版社大连理工大学出版社 In addition to the d
41、uties mentioned above,a business secretary should possess the following skills.He or she should have a good command of office skills and be proficient in office software such as Microsoft Outlook,Microsoft Word,Excel and etc.Ever-evolving software applications require that secretaries be efficient,s
42、killful and open to change.Effective business writing skills are essential for assistants who use e-mail throughout their workday.译文译文 除以上所述职责外，商务秘书还应具备以下几项技能：熟练利用Outlook,Word 和 Excel 等当代办公软件办公技能；不停发展应用软件要求秘书高效、熟练地工作，且能适应改变；作为领导助手，商务秘书整天都要收发电子邮件，所以，高效商务写作技能也是非常主要。第第39页页大连理工大学出版社大连理工大学出版社 In summary,
43、the secretarial position can be described as“the bosss confidant,office manager,supply and equipment purchasing manager,Jack of all trades,and master of office mysteries.”He or she may haveto retain a great deal of information without speaking of it to anyone.Because a business secretary is often ma
44、de aware of highly sensitive company information,he or she must be trustworthy and able to keep a“secret”.译文译文 总而言之，商务秘书能够被称为“老板心腹、办公室主任、设备采购经理、多面手、办公室秘密掌管者。因为秘书通常知晓企业高度敏感信息，得保守大量机密而不能透漏给任何人，所以，他（她）必须是一位值得信赖且能保守“秘密”人。第第40页页大连理工大学出版社大连理工大学出版社Comprehensive ReadingAt the very beginning of this unit,you
45、ve learned fast reading techniquescanning for specific information in a text.Now,please answer the following questions based on Text A by scanning.Task 11.What are the major jobs of a business secretary according to Paragraph 1?First,a business secretary is expected to relieve the executive of vario
46、us administrative details-Second,a business secretary is required to coordinate and maintain effective office procedures and efficient work flow-Third,a business secretary should be able to establish and maintain harmonious working relationships with superiors,co-workers,subordinates,customers or cl
47、ients,and suppliers 第第41页页大连理工大学出版社大连理工大学出版社2.What skills should a secretary possess?secretary should have a good command of office skills,be proficient in office software-Effective business writing skills are essential,too-3.What can the secretarial position be referred to as?The secretarial positi
48、on can be referred to as“the bosss confidant,office manager,supply and equipment purchasing manager,jacks of all trades and master of office mysteries”第第42页页大连理工大学出版社大连理工大学出版社4.Why must a secretary be trustworthy and able to keep a secret?Because a business secretary is often made aware of highly se
49、nsitive company information第第43页页大连理工大学出版社大连理工大学出版社Comprehensive ReadingTask 2Match the words on the left with the explanations on the right.Column A Column B1.itineraryA.to make a full written or typewritten copy of dictated material2.submitB.a summary of points3.abstractC.to present or propose to
50、another for review,consideration,or decision4.minutesD.letters written or received J C B I第第44页页大连理工大学出版社大连理工大学出版社Column A Column B5.appropriateE.a small reference book,especially one giving instructions6.transcribeF.to put into effect7.correspondenceG.acting or producing effectively8.manualH.suitab