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1、Developing a Project Plan and BudgetOctober 28, 2009Laura Dorman, Resource & Policy Analyst, Institutional ResearchPatrick Mullen, Assistant Professor, Public AdministrationDeb Koua, Grants and Contracts Coordinator, Academic Affairs Developing a Realistic Plan for Data Collection Laura DormanOffice
2、 of Institutional ResearchEstablishing your data collection plan should be viewed as a fundamental step in any research project. Data Collection Planning Ask this question: “Who will collect what, when, and from where?Advantages to Developing a Plan for Data CollectionUnderstanding of needed tasksId
3、entification of staff assignmentsOverview of the time needed to complete tasksOrganization of resources to boost efficiencyMinimization of errors and delaysWhen Should You Develop Your Data Collection Plan?Data collection plan and budget go hand-in-hand. Develop the “first-draft” of your data collec
4、tion plan while developing your project proposal.Make revisions of your data collection plan as needed during the project proposal stage. Youd rather make changes prior to funding as opposed to after a contract has been signed. Data Collection PlanOnce youve defined your research questions and ident
5、ified the data needed, think through these questions: lHow will you gather your data? lDo you need permission (internal/external)? lIs there an order or natural sequence to the data collection?lHow long will data collection take? Work PlansIt is helpful to create a project work plan. One possibility
6、 is to identify the major task, subtasks, time-frame, person(s) responsible, and the resources needed.Another possibility is to link the task to the primary issue, also identifying activities, person(s) responsibility and time-frame.Major TaskSubtask AreaTimeframeResponsibilityResourcesTask 1: Asses
7、sing Program ImplementationTask 1.a:Initial contact with correctional facilitiesMonth 1LD, ECpersonnel, travelTask 1.b:Compile list of interview subjectsMonth 1LD, MPpersonnelTask 1.c:Conduct document reviewMonth 1MP, LDpersonnel, travelTask 1.d:Document analysisMonth 1LDpersonnel, travelTask 1.e:Fi
8、nalize interview protocolMonth 1LD, ECpersonnel Task 1.f:Receive Human Subjects PermissionMonth 1LDpersonnel Task 1.g.:Conduct interviewsMonths 2 & 3EC, LDpersonnel, travel Task 1.h:Collect offender-based data from OTSMonth 3MP personnel, travelWork Plan Example 1Work Plan Example 2IssueActivityTime
9、frameResponsibilityOutcomeImproving Court PerformanceTask 1.a:Solicit Membership in Multidisciplinary Task ForceMonth 1AHTask force members notifiedTask 1.b:Research existing data sourcesMonth 2AH, ARSources of acceptable data identified by collaborative effortTask 1.c:Meet with Task ForceMonth 2AH,
10、 ARIdentification of pilot sites of representative demographicsTask 1.d:Assemble Survey Test GroupMonths 3 & 4AH, ARMeeting setKey PointsEstablishing a data collection plan should be a fundamental step in any research project.Your data collection plan and your budget go “hand-in-hand”. Your should d
11、evelop your “first draft” data collection plan while working on your proposal.Always slightly overestimate the period needed for data collection and analysis to allow for unforeseen delays.Check with the “owners” of data for scheduling concerns. Talk with them early and often.Dont underestimate the
12、time needed for IRB approval. Contact them early. Dont over-promise in your proposal. Pat Mullenhttp:/www.aabpa.org/Budget CategoriesPersonnellFaculty and staff normally as a % of timelGAs at monthly ratelStudents and hourly workersFringe BenefitslFaculty and stafflStudents and hourly workersTravell
13、State travel rates and regulations applyEquipmentlThreshold varies depending on sponsorBudget Categories contSupplieslMust be specific for the projectlAt times can include computers & softwarePrinting/Mailing/DuplicatingContractuallOutside entities contributing to the projectIndirectlState and non-p
14、rofits grants - 10%lFederal grants - 44.1%University Rateswww.uis.edu/grants/proposals/rates.htmlwww.uis.edu/grants/proposals/policies.html#budgetGeneral PrinciplesInflate costs in multi-year budgetsBe realistic, but estimate a bit highIndirect costs are real costs to the University and are not normally waived