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1、 程序文件 Procedure 文件编号 File No.记录控制程序 Record control procedure 编 制 者 Editor 标 准 化 Standardization 审 核 者 Checked 初版日期 Date：2017-06-23 版次 Edition：02 批 准 者 Approved 修订日期 Date：2021-11-30 改正 Amendment：add provisions relating to the management of IP records.分发 Distribution：All Page 1 of 6 1.目的 Purpose 对质量、环
2、境和职业健康安全、知识产权管理体系运行形成的记录的标识、填写收集、检索、防护、保存期限和处理进行有效的控制和管理。This procedure defines the control and management of the identification,collection,retrievable,protection,retention time and disposal of records formed during the operation of quality,environmental,occupational health and safety,intellectual p
3、roperty management system(QEOIP MS).2.适用范围 Scope of application 适用于质量、环境和职业健康安全、知识产权管理体系文件中涉及的记录，包括供应商提供的记录。This procedure is applicable to the records specified in quality,environmental,occupational health and safety,intellectual property management system(QEOIP MS)including records offered by supp
4、liers.3.定义 Definitions /4.职责 Responsibilities 4.1 质量部负责与 QEOIP MS 相关记录文件的编码管理。Quality department is in charge of the coding management of relevant records of QEOIP MS 4.2 各部门负责制定相关的适宜的记录表格、文件，并按要求填写记录。Every department is responsible for working out appropriate records,forms and documents and filling
5、 in the records as required.4.3 各部门负责本部门记录的保存、分类编目、归档，并按规定处置。Every department is responsible for the keep,classification,archiving and disposal of quality records according to the regulation.4.4各部门负责对本部门接收到的除法律法规、标准外其他与知识产权相关的外来记录的编号、分类保存。Each department shall implement the numbering,documenting of
6、external records associated with IP of own department except the legal requirements and standards.记录控制程序 Record control procedure 版次 Edition 02 Page 2 of 6 5.程序 Procedure 5.1 记录的标识、编号、表格格式的制定 Establishing the Identification,numbering and tabular forms of records 5.1.1 记录由管理或使用部门制定表格格式，本部门经理审批，并报质量部文
7、控中心备案备查。The record form is prepared by or manage department using department self and checked by dept.manager.And must send these record forms to QMS document control centre of quality department to backup them.5.1.2 QEO 管理体系记录文件编号：A文件类别-文件编号或部门编号顺序号/版本号，并标注于记录表单的左下角。Make a code number of QEO MS rec
8、ords：Adocument type-document code(or department code)serial number/edition.And code number is noted on the left down corner.5.1.3 IP管理体系记录文件编号：IP management system records numbering rules:a.IP管理体系程序文件及三级文件中所涉及的记录文件的编号与QEO三体系文件的记录编号规则一致。The numbering rule of records associated with IP management proc
9、edures and 1-3 levels of documents is the same as the numbering rule of records for QEO management system.b.除知识产权相关的国家、地方的法律法规、标准外，其他与知识产权相关的外来文件均视作外来的记录（如知识产权审查意见类行政决定、司法判决、律师函件等），此类知识产权的记录文件编号规定：Except the IP related national and local legal requirements,norms and standards,the IP related external
10、 documents shall be deemed as external records.1）如有编号，执行其原编号。if the original document has numbers,continue to use the number.2）没有编号的，编号规则如下if the original document doesnt has numbers,the numbering rule is as follows:AO（外来文件代号）记录类别编号（01商标类，02专利类，03软件著作权类，04其他）接收部门编号顺序号/版本号；A-O（code for external document）-code for record document（01 trademark，02 paten,03 software and copyright,04 others）-receiving dept.code-serial no./version no.示例：律师函件编号A-O-02-SD-001/00，表示销售部接收到的第一封其他公司发来的与专利相关的文件。Example:Lawyers Letter A-O-02-SD-001/00,implies the 1st patent related document received by Purchase dept.