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1、How Does a Secretary Deal With MeetingsCONTENTSNotice AgendaMinutesPart OnePart TwoPart ThreeNotice of Meeting To:All branch Managers From:YuXiayun secretary of Ms Mao Subject:Board Meetingdiscuss the items of BB companys branch opening The Board meeting will open at Sofitel Hotel during December 19
2、 to December 20，2010,and the check-in time is December18 at 2:00 p.m.It is anticipated that the meeting will continue for at least two days.To help us make adequate room and luncheon reservations,we would appreciate knowing whether you plan to attend the board meeting this year.For your convenience,
3、a card is enclosed for you to indicate your intention.And please return this card by December 11.Thank you.Please mail this card to our secretary no later than Dec.11.Yes,I intend to attend the board meeting.I regret that I am not able to attend the board l meeting.Signature_ Company _A CardDecember
4、19,Sunday09:30-11:00 tour the Wanda square 11.30-13.30 buffet lunch(Sofitel hotel)14:00-16:30 tour the Tianyi square17:00-18:00 buffet dinner(Sofitel hotel)19:00-21:00 visit the old bundAgendaDecember20,Monday09:00-09:05 speech by chairman of the board and announce the meeting is beginning09:10-11:0
5、0 each branch manager to make a speech of yesterdays investigation11:20-13:00 buffet lunch(Sofitel hotel)13:30-14:30 debate the items of BB company branch opening.14:30-15:00 tea break15:00-16:30 each branch manager to table a proposal16:00-17:00 closing speech,to close the meetingMinutesTime and Pl
6、ace Ms.Mao Qianyun，Mrs.Lee，Miss Daiyun，Mr.Linfeng,Mr.Wusheng,Ms.Yu XiayunDecember 19 to December 20,2010 and check-in time is December18 at 2:00 p.m.in the Sofitel HotelPresentChairThe meeting was called to order and presided over by Ms.Mao Qianyun,Chairman.1.Report2.ResolutionThe notice of convenin
7、g this meeting and the managers report on items of BB company branch opening was read by the secretaryThe managers report is to open a new branch in this district,for the convenience of our customers who live here,and for residents who wish to obtain clothing of the newest style and most reliable qu
8、antity at reasonable prices.3.Establishment of Branches4.Selection of ManagerMiss Daiyun proposed that two branches be established in Ningbo,one in Wanda square and the other in Tianyi square.Mr.Linfeng proposed that Miss.Zhou Tingting be selected as the successor to Mr.Chu.The motion was second fil
9、tered by Mrs.Lee and carried without any objection.The meeting closed at 5:00 p.m.and the next meeting was scheduled for next month.Q.Y.MaoChairmanDecember 20,20105.Discuss the budget To build the two department stores will take about 4 billion,and it will take￥1,000,000 to construct the surrounding environment.All the expenses during the opening will cost￥100,000.Thank You！