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1、某知名酒店财务部POLICIES & PROCEDURESPOLICIES & PROCEDURESSUBJECT 主题: PREPARED BY 编写人: REVIEWED BY 检阅人: DATE PREPARED 编写日期: EFFECTIVE DATE 生效期: APPROVED BY 审批人: POLICY NO. 政策编号: 目 录一、 各分部门制度与程序 P&Pa) 费用分配制度 Expenditure distribution policy.4b) 费用核算制度 Expenditure auditing policy.5c) 利润管理制度 Profit management p
2、olicy.8d) 经济合同管理制度 Economy contract management policy.10e) 资金审批制度 Financing approval policy .14f) 日常采购制度 Daily purchasing policy.19g) 资产管理制度 Accountant management policy.38h) 仓库及收货管理制度 Warehouse and receiving management policy.46POLICIES & PROCEDURESSUBJECT 主题: PREPARED BY 编写人: REVIEWED BY 检阅人: DATE
3、 PREPARED 编写日期: EFFECTIVE DATE 生效期: APPROVED BY 审批人: POLICY NO. 政策编号: 一、 费用分配制度 Expenditure distribution policy根据本酒店的实际情况，发生的业务经营费用的分配，分别采用直接认定和分配计入的方法：According to the actual situation and distribution on operating expenditure, there are 2 ways1、 直接认定 Direct cognizance根据有关费用凭证（如零用现金报销凭证、付款凭证等），直接确定
4、由具体受益部门负担费用。可直接认定的费用主要包括：各部门人员的工资、福利费、客房佣金、服务用品、湿洗及干洗、生财用品、印刷文具、订房费、差旅费、邮费、低值易耗品等。Direct cognizance which dept to afford the expenditure according to relevant charging receipts. Mainly direct cognizance expedience including staff salary, welfares funds, guest room commission, ministry things, wet an
5、d dry cleaning, money making things, press stationery, reservation charge, transportation fee, postage, easy-waste article, etc.2、 分配计入：Distribute reckon-in对那些无法直接认定应由哪些部门负担的费用，按一定的方法分摊计入。需要分配计入。的费用：水电费、运输费、燃料费、装饰费、洗衣费、清洁合约费等。To expenditure cannot be cognize directly, reckon in separately in certain
6、 ways. Mainly including water and power fee, transportation fee, gas fee, decoration fee, clothes washing fee, cleaning contract fee, etc.POLICIES & PROCEDURESSUBJECT 主题: PREPARED BY 编写人: REVIEWED BY 检阅人: DATE PREPARED 编写日期: EFFECTIVE DATE 生效期: APPROVED BY 审批人: POLICY NO. 政策编号: 二、 费用核算制度 Expenditure
7、 auditing policy 费用核算形式 Ways of expenditure auditing为保证各个时期费用负担的均衡性，正确反映酒店的经营成果，特采用以下四种核算形式：To ensure reasonable expenses and correctly reflect the operating progress of the hotel, the four ways of expenditure auditing are:1、 直接支付 Direct payment对于本期发生，本期支付，受益期限亦为本期的费用计入本期负担。 Reckon happens, payment
8、and profit period in period expenditure.编制会计分录 Create accounting record - 借 Debit ：费用 Expenditure贷 Credit ：现金 Cash 银行存款 bank deposit POLICIES & PROCEDURESSUBJECT 主题: PREPARED BY 编写人: REVIEWED BY 检阅人: DATE PREPARED 编写日期: EFFECTIVE DATE 生效期: APPROVED BY 审批人: POLICY NO. 政策编号: 2、 转账列支Virement payout不通过货
9、币结算而采用账项结转形式摊销，应归本期负担的费用。如：制服、布草、水电费、运输费、洗衣费、燃料费及各项内部转账。terms settle in transferring account without currency should be reckon in period expenditure such as uniform, laundry, water and power fee, transportation fee, clothes washing fee, gas fee and all kinds of interior transferring.3、 预付待摊 Pre-paym
10、ent对于本期支付，但应由本期及以后各期负担的费用，一般受益时间较长且一次支付的数额较大的费用，采用当期支付，后期待摊的方法。 For big amount and long lasting period expenditure, we pre-pay the total and get back from each section later.编制的会计录：Create accounting record1）发生待摊时later distribution - 借 Debit ：待摊费用 Distribution expenditure贷 Credit ：银行存款 Bank deposit2）
11、分摊待摊费用 Distribution expenditure- 借 Debit ：费用 Expenditure贷 Credit ：待摊费用 Later distribution expenditure计算公式Counting formula： POLICIES & PROCEDURESSUBJECT 主题: PREPARED BY 编写人: REVIEWED BY 检阅人: DATE PREPARED 编写日期: EFFECTIVE DATE 生效期: APPROVED BY 审批人: POLICY NO. 政策编号: 某种待摊费用总额 Total Expenditure amount 待摊
12、费用各期分摊数额 Distribution amount in each period= Periods for the expenditure该种待摊项目的分摊期数4、 预提待付 Later payment对于应由本期负担，但以后期间支付的费用，一般受益时间较长且一次支付数额较大的费用，采用先期预提，后期支付的核算形式。To expenditure need to afford first then pay later, usually long period profit and big amount, get the amount first then pay back later.编制
13、的会计分录：Create accounting recorda) 发生预提费用时 Pre-pay- 借 Debit ：费用 Expenditure贷 Credit ：预提费用 Pre-pay expenditureb) 支付预提费用时 Pay the pre-pay amount- 借 Debit ：预提费用 Pre-pay expenditure贷 Credit ：银行存款 Bank deposit POLICIES & PROCEDURESSUBJECT 主题: PREPARED BY 编写人: REVIEWED BY 检阅人: DATE PREPARED 编写日期: EFFECTIVE
14、DATE 生效期: APPROVED BY 审批人: POLICY NO. 政策编号: 三、 利润管理制度 Profit management policy利润是企业经济效益的体现，为确保实现酒店的利润目标，财务部必须率领各部门执行以下利润管理制度，采取有效措施监控利润的主导因素，即营业收入、生产成本和费用。Profit represent the benefit of the company, for ensuring the profit objective, the accounting dept need to lead each dept to follow the profit m
15、anagement policy below, use efficient steps to monitor the main factors, such as operation income, manufacture cost and expenditure.1、 根据酒店行政当局的要求，在每年底前编制新年度的酒店经营财政预算计划，具体包括营业收入、营运成本及费用预算和经营利润计划。According to the executive requirement, create the next yearly accounting budget plan every end of the ye
16、ar, generally including operation income, operation cost and expenditure budget and operating profit plan.2、 严格执行董事会批准的酒店经营计划，如因预算目标偏差或其它特殊情况而无法完成计划，必须报告总经理，由总经理向董事会提交书面报告，获得正式批复后方可调整原预算。Strictly follow the operating plan approved by executive directorate, if any situation happen that cannot finish
17、the plan, report to general manager, general manager hand in paper report to directorate, adjust the budget after approval.3、 配合各部门的开源创收工作，提出有建设性的意见和措施，在财务管理角度保障各部门的营业收入不落空。Cooperate with each dept on relevant development, give out constructive suggestion to ensure the operating income of each dept.
18、认真审核各部门在营运过程中的各项开支，严格控制成本及费用，确保不突破预算编制。如编制预算时考虑不周导致某单项开支突破预算时，必须在有关部门的另项开支预算中冲减列支；对原来没有预算，但确因特殊情 POLICIES & PROCEDURESSUBJECT 主题: PREPARED BY 编写人: REVIEWED BY 检阅人: DATE PREPARED 编写日期: EFFECTIVE DATE 生效期: APPROVED BY 审批人: POLICY NO. 政策编号: 4、 况需开支的，须报总经理、董事会批准后才能开支。Audit each expenditure during operat
19、ion of each dept, strictly control the cost and expenditure to ensure the budget plan. If the plan was made without concerning some over expenditure, decrease the cost in other items; for special situation which is not in the budget, get approval from general manager and directorate first.5、 按时完成每月会
20、计报表的结算工作。参加酒店及各部门的经济活动分析会议，提供上月预算的执行情况，检讨利润结果，总结经验，吸取教训，推动下一阶段的经济工作。Finish the monthly accounting report on time. Attend business analyst meeting of the hotel and each dept, bring up the budget executing instance, review the profit, summarize the experience and improve the next step.酒店下属各机构，必须在月会计报表
21、结算后，每月足额向酒店上缴利润。 Each organization of the hotel should 4hand in certain amount of profit after the monthly accounting report. POLICIES & PROCEDURESSUBJECT 主题: PREPARED BY 编写人: REVIEWED BY 检阅人: DATE PREPARED 编写日期: EFFECTIVE DATE 生效期: APPROVED BY 审批人: POLICY NO. 政策编号: 四、 经济合同管理制度 Economy contract mana
22、ging policy经济合同是两个或两个以上具有民事权力和民事行为能力的经济组织为实现一定的经济目的，在平等互利的基础上订立的书面文件。The economy contract is a file on paper base on equality between two or above economy organization that have civil right and conduct ability and to achieve some economy objective.酒店在营运过程中，经常与各种经济组织签订合同，为完善合同管理工作，确保酒店利益不受损害，特定以下经济合同
23、管理制度：1、 签订经济合同的原则 Principle of economy contract遵守我国法律及行政法规，遵守平等互利、协商一致的原则。Obey the rules and regulations of the country law.2、 经济合同签订的内容 Contenta) 签订合同各方的：Each organizations 单位名称、法定地址、法人代表、营业执照号、银行账号、联络电话。 Company name, valid address, valid representation, operating license code, bank account, conta
24、ct number.b) 标的：Objective货物、劳务、工程等项目名称。Name of the goods, labor affairs, project, etc. POLICIES & PROCEDURESSUBJECT 主题: PREPARED BY 编写人: REVIEWED BY 检阅人: DATE PREPARED 编写日期: EFFECTIVE DATE 生效期: APPROVED BY 审批人: POLICY NO. 政策编号: c) 数量和质量 Quantity and qualityd) 价款或酬金、结算方式 Price rate and way of payment
25、e) 履行期限、地点、方式 Valid period, address, wayf) 违约责任Responsibility of fell backg) 法律规管、仲裁机构 Managing organization in lawh) 合同的确认：Confirmation代表签署，盖公章 Signature and stamp3、 签订合同的程序 Procedure to signa) 各部门需要以酒店名义签订经济合同，必须事前向主管副总经理报告，准备签订经济合同的基本内容，得到许可后，与签合同的另一方洽谈具体条款。Any contract need to sign by the hotel
26、of each dept should report to supervise assistant general manager in advance, prepare for the basic content, discuss on details after getting approval.须按签订合同的基本原则及内容，订立有关条款，同时要求对方提供营业执照复印件。Set up relevant items according to the principle and content; ask for copy of operating license. POLICIES & PRO
27、CEDURESSUBJECT 主题: PREPARED BY 编写人: REVIEWED BY 检阅人: DATE PREPARED 编写日期: EFFECTIVE DATE 生效期: APPROVED BY 审批人: POLICY NO. 政策编号: b) 合同经双方协商定好后，报主管总经理审批。After confirming the contract, report to supervise general manager for approval.c) 签署合同：Sign the contract正常营运合同 Normal operating contract由主管副总经理书面授权（可
28、一年办理一次）给部门主管代为签署。Authorize the dept head to sign by supervise assistant general manager (once a year).重要合同 Important contract固定资产购置、大维修工程、超十万元以上营运合同、投资或合作项目合同，其它重要合同由主管副总经理或以上人员（副总经理、总经理、董事长等）签署。Purchasing of fixed assets, big repairing project, operating contract, investigating or cooperating proje
29、cts over 100,000 and other important contract need to sign by supervise assistant general manager or above ( assistant general manager, general manager, chairman, etc)d) 加盖公章：Stamp 正常营运合同 normal operating contract-加盖合同专用章 Special contract stamp重要合同 Important contract- 加盖企业公章 Company stamp经签订合同双方确认生效
30、的合同正本，送财务部秘书保管，秘书应复印副本交执行合同的具体部门（营运部门及财务部应收或应付账组）。After both organization sign, send the contract to secretary of accounting POLICIES & PROCEDURESSUBJECT 主题: PREPARED BY 编写人: REVIEWED BY 检阅人: DATE PREPARED 编写日期: EFFECTIVE DATE 生效期: APPROVED BY 审批人: POLICY NO. 政策编号: e) to keep, the secretary should c
31、opy the contract to executive dept (operating dept and payable group of accounting).f) 具体签订合同部门，应有责任依据合同条款按期、按质、按量执行合同。财务部应收或应付账组有责任监督合同的执行情况，当合同执行遇到困难或发生纠纷时，应报主管副总经理及财务总监处理，同时个体签订合同的部门应积极与对方协商解决问题。The contract dept should execute the contract according to the requirement of the contract. The payabl
32、e group of accounting dept is responsible to supervise, when problem happens, report to supervise assistant general manager and director of accounting dept, and the contract dept should try their best to fix the problem.g) 合同全部履行的一个月后，应付或应收账组应即通知财务秘书组，财务秘书组应按月汇总已履行后的合同，并于年终后移交行政办档案室保管。One month afte
33、r the contract performed, the payable group should inform the secretary group of accounting, then transfer to executive office to file up end of the year.如因特殊情况，已签订合同需要变更、补充或解除的，主管合同部门必须向原批准总经理或副总经理请示，再按上述程序重新办理。If the contract has to be adjusted or cancelled by any special course, get approval from
34、 general manager or assistant general manager first then start and follow the procedure above. POLICIES & PROCEDURESSUBJECT 主题: PREPARED BY 编写人: REVIEWED BY 检阅人: DATE PREPARED 编写日期: EFFECTIVE DATE 生效期: APPROVED BY 审批人: POLICY NO. 政策编号: 五、 资金审批制度 Financing approve policy1、 资本性开支、委外资金开支审批 Capital expe
35、nditure and outer expenditure approvinga) 部门申请其中资本性开支的，除按一般采购程序填写物资请购单外，同时要填写固定资产购置申请表，对属于更新项目的，还需在后面附上经审批同意的固定资产报废申请表；物资请购单固定资产购置申请表经部门总监审批后报集团采购部。Dept applicationFor capital expenditure, beside filling in material application, fill in fixed asset application as well, for update item, also need to
36、add fixed assets rejecting application with approval from management; b) 选定供应商集团采购部进行三家价格比较后，选定合适供应商。Pick supplierThe purchasing dept of the group compare the prices then pick the right one.c) 财务总监审批酒店财务经办核对，财务副总监、财务总监审批。Approve from director of accountingCheck by accounting dept of the hotel, appro
37、ve by director and assistant director of accounting.d) 酒店总经理审批每笔单据金额为人民币贰万元以下，授权酒店总经理审批后执行。Approve from general managerAny item lower then 20000, perform after getting approval from authorized general manager of the hotel.e) 集团商业酒店运营副总裁审批每笔单据金额为人民币贰万元或以上，伍万元以下，副总裁审批后执行。Approve from vice operation pr
38、esident of the groupAny item cost 20000 or more but less than 50000, perform after getting approval from vice chairman.f) 董事长/副董事长审批每笔单据金额为人民币伍万元或以上，报董事长/副董事长审批。Approve from POLICIES & PROCEDURESSUBJECT 主题: PREPARED BY 编写人: REVIEWED BY 检阅人: DATE PREPARED 编写日期: EFFECTIVE DATE 生效期: APPROVED BY 审批人: PO
39、LICY NO. 政策编号: g) chairman/vice chairmanAny item cost 50000 or more, report to chairman/vice chairman for approve.h) 集团采购部组织采购。Organize purchase by purchasing dept of the group.2、 日常食品、一般物品采购、计划外物品紧急采购 Emergency purchasing of daily food, normal article purchasing, goods out of plana) 部门申请填写物资请购单，由部门
40、总监审批。Dept applicationFill in material application and get approval from dept director.b) 选定供应商采购部进行三家价格比较后选定合适供应商。Pick supplierPick the right supplier after comparing the prices.c) 财务总监审批财务部核对，财务副总监、财务总监审批。Approve from director of accountingCheck by the accounting dept and get approval from assistan
41、t director and director of the accounting. POLICIES & PROCEDURESSUBJECT 主题: PREPARED BY 编写人: REVIEWED BY 检阅人: DATE PREPARED 编写日期: EFFECTIVE DATE 生效期: APPROVED BY 审批人: POLICY NO. 政策编号: a) 酒店总经理审批每笔单据金额为人民币贰万元以下，授权酒店总经理审批后执行。Approve from general managerAny item cost lower than 20000￥should be approved
42、 by general manager of the hotel before performing.b) 集团商业酒店运营副总裁审批每笔单据金额为人民币贰万元或以上，伍万元以下，副总裁审批后执行。Approved by vice operation president of the groupAny item cost 20000 or more, but less than 50000, perform after getting approval from vice chairman.c) 董事长/副董事长审批每笔单据金额为人民币伍万元或以上，报董事长/副董事长审批。Approve by
43、 chairman/vice chairmanAny item cost 50000 or more need to get approval from chairman/vice chairman firstd) 酒店采购部组织采购。Organize purchase by the purchasing group of the hotele) 日常费用（经营性工资、税金、能源费用、招待费用、广告及促销费用、差旅费用、交通费用、通讯费用、书刊资料费、培训费、招聘费用、维修费用等）审批 Approve of daily expenditure ( operating salary, taxat
44、ion, energy expenditure, serving expenditure, advertisement and promotion expenditure, travel expenditure, transportation expenditure, communication expenditure, books and magazine expenditure, training expenditure, hiring expenditure, repairing expenditure, etc )a) 报销申请经办人填写费用报销单，部门总监审批。Reimburseme
45、nt applicationFill in reimbursement form by handler and approve by dept. director.b) 财务总监审批财务部核对，财务副总监、财务总监审批。 POLICIES & PROCEDURESSUBJECT 主题: PREPARED BY 编写人: REVIEWED BY 检阅人: DATE PREPARED 编写日期: EFFECTIVE DATE 生效期: APPROVED BY 审批人: POLICY NO. 政策编号: Approve from director of accountingCheck by accounting dept and approve by director and assistant director of accounting.c) 酒店总经理审批每笔单据金额为人民币壹万元以下，授权酒店总经理审批后执行。Approve from general managerAny item below 10000 should be performed after getting approval from general manager of the hotel.d) 集团商业酒店运营副总裁审批每笔单据金额为人