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1、CompanyLOGOUnit 2 International Letter ExchangesEnglish for International Academic ExchangeUnit 2 International Letter Exchanges2. Acceptance and Refusal 3. Writing an Effective Email 1. Letters of Invitation v Invitation letters are sent to invite scholars and other prospective participants to atte
2、nd the conference. vTwo Main Business Letter FormatsFull block format Semi-block/indented formatTask 1. Letters of Invitation Letters of Invitation v Format Letterhead Date Inside Address Salutation Body Complimentary Close Signature Enclosure (if any) Content v Content (the body of the letter)Exten
3、ding invitation On behalf of, I am pleased to invite you I am writing to ask if you are willing to presentThe purpose of the conference The theme of the 19th ICCE is The conference aims atExpecting attendance We sincerely hope that you can accept this invitation We look forward to meeting youMeals,
4、accommodations, expenses, fees, etc. You will be provided with local expenses Our department will reimburse your traveling and hotel expenses. Contact info for enquiriesVocabulary v airfare: n. transportation charge on airplane v cordially: adv. in a friendly but polite and formal wayv convener: n.
5、sb. who chairs a meeting, committee, etc.v Finite or Infinite Dimensional Complex Analysis: 有限或无限维的复分析 v incidental expenses: 附带（发生的）费用v stipend: n. a sum of money that is paid for living expenses. v Youngstown: 杨斯顿，俄亥俄州东北部一城市Sample Demonstration Sample 1Invitation Letter for anAcademic Exchange Pro
6、gram v A letter of acceptance is to inform the conference host/organizer of your acceptance of the invitation and attendance at the conference. v A letter of refusal is written if you cannot accept the invitation for one reason or another. You should politely and promptly write to the organizer to d
7、ecline the invitation. By doing so, you allow them time for arranging backup plans. Task 2. Acceptance and Refusal Vocabulary vcentennial: n. a 100th anniversary or its celebrationvflattering: adj. making sb. look or seem better or more attractive than usualvhonor: v. to do what you have agreed to d
8、ovprior: adj. happening or done before a particular time vRepublic of Korea: 韩国vSeoul: 首尔，韩国首都vthe Western Cartographers Association: 地图绘制协会Sample Demonstration: AcceptanceMay 11, 2006 Dear Professor John Smith,Thank you for your letter of April 23, 2006, inviting me to attendthe Sixth Asian-Pacific
9、 Conference on Wind Engineering to beheld in Seoul, Korea, September 12-14, 2006. I am pleased to accept the invitation and will send my paperentitled “Climate and Urban Environment Problems” to the paper committee before the required date. Thank you again for yourkind invitation and I look forward
10、to meeting you in Seoul.Sincerely yours, (signature)Liu Wenexpressing thanksconfirming the data and venueexpressing pleasure to accept the invitationagreeing to do what was askedclosing with thanksSample Demonstration: Refusal July 5, 2005Dear Professor Chuck Taylor,Thank you for your letter of 19 J
11、une, 2005, inviting me to attend the InternationalConference on Education to be held at the National University of Singapore, Singapore,from 6-9 December, 2005, as a part of the NUS Centennial Celebration Conferences.I am very sorry to inform you that I shall not be able to honor the invitation beca
12、use Ihave been suffering from ill health for some time. I am firmly advised that it would beunwise to undertake any distance travel by air in the near future.I wish the conference a successful one. Respectfully yours,(signature)Feilong Wang expressing thanksgiving reasons for refusalextending good w
13、ishesTips for Letter Writing vGood letter writing includes proper grammar, punctuation, capitalization, format, structure and addressing persons of title. vBe consistent in format.vBe brief, succinct, and unambiguous in content. vBe courteous and polite in tone. vMost organizations issue conference
14、notices, invitations, calls for papers or notification of acceptance, etc. via email. vFormat for Writing an Email From: the name or email address of the addresser or the combinationTo: (the name and/or) the email address of the addresseeSubject: the focus/topic of the email Body: purpose in writing
15、 the email, details, etcConclusion: telling what is next or possibly explaining what a follow-up is requiredComplimentary closeTyped nameTask 3. Writing an Effective Email Vocabulary vanonymous: adj. done, sent, or given by sb. who does not want their names to be known. vanonymous review: 匿名评审vfacul
16、ty: n. school 学院vnotification: n. officially informing sb. of sth. vp.s.: post script 附言Sample: Enquiring about Details From: Joseph Nacino To: Wanggang Subject: Time for the SeminarDate: February 6, 2007Dear Prof. Wang Gang,I am pleased to know that you have agreed to come for a research visit of a
17、 couple ofdays in March 2007 and hold an introductory paper on the seminar for our researchers.What topic are you going to talk about?The faculty will cover your flight tickets and your hotel costs (up to an amount of 10 000SEK1). As far as I understand, you will need a visa which you could apply fo
18、r at theSwedish Embassy in United Kingdom. In order to apply for a visa, you will need a letter ofinvitation from us. Before I can write such a letter we will have to settle a date, on March15-17? When would it be suitable for you? Best regards,Joseph Nacino Professor of Criminal Lawtype in the recipients email addressenquiring about the topic of speechenquiring about the date of arrival type in the subject of this email