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1、转2005年考研英语之应用文写作一 便函或备忘录（Informal Letters or Memos）便函和备忘录通常用于公司内部传递信息，将实情、信息、观察资料等进行传阅。便函和备忘录包括如下固定格式：Date：（日期，如 September 12,2001）To：（收文人,如 All Faculty）From：（发文人，如 Jim B.Hardemann）Subject：（事由，如 Faculty Meeting）写作特点：1在 date,to,from,subject字样后填上相应的内容。2 在上述字样下面空两行写正文。3 不用称呼和结尾礼词。发文人的姓名首字母写在与正文末行空一行的地方
2、。【例一】TO:Henry Smith,Sales ManagerFROM:Jack Wong,Personnel ManagerDATE:May 4,2000SUBJECT:Applicants for Sales PostAttached are the resumes and certificates of four applicants who have applied for your departmentposition.Please evaluate these applicants and then recommend people you want to interview
3、to me.As soonas I have the names,I will make arrangement for the interviews.J.W.【例二】To:Ted FengDate:Oct.1stFrom:Paul AnderssonTime:17:42Topic:Delay of arrivalPaul called for you,just after you had left work.He missed the Hight due to the bad weather.Hewill not arrive until 5 pmtoday on flight No.JL6
4、08.You are requested to meet him at the airportand drive him to Holiday Inn.This means you neednt wait for him at lunch time tomorrow.Tomake up he wants to invite you for dinner.Nancy二 便笺(S ho r t N o t e)便笺是一种简短信函。它的形式比一般书信简单，多使用非正式语体。写便笺时要写清楚以下几项：(1)时间：即某月某日，如F eb.1 1,2 0 0 1(2)人名事由注意月份的全拼及缩略形式。月份
5、的缩略形式为：J a n.,F eb.,M a r.,A p r.,M a y J u n e,J u ly,A u g.,S ep t.,O c t.,N o v.,D ec.c o lo r=deep b lu e【例一】W edn es da y,2 1 s t M a r c hD ea r P r o f.R a in m a n,r m s o r r y I c o u ldn，t m a ke o u r 1 1 o c lo c k a p p o in t m en t.P r o f.W o lf s lec t u r e la s t eda lo t lo n ge
6、r t ha n I ex p ec t ed.I c o u ld m eet y o u in t he lib r a r y R ea din g R o o m 4 t o m o r r o wa t 1 0,if t ha t is c o n v en ien t fo r y o u.I f n o t,p lea s e lea v e a n o t e in m y m a ilb o x#3 3 4,t his a ft er n o o n.T ha n k y o u,Elizabeth【例二】2nd AugustMs.Zhao,A friend of yours
7、,Li Ping,made a long distance call from Xian this morning whileyou went out.She asked you to book an air ticket for Shanghai at 9 oclock,August5,and make a reservation for hotel room tonight.I a m sorry that I cant pass onthe message to you in your presence,because I was ordered to do something urge
8、nt.See you then.Mary【例三】7:30 a.m.Dear Mr.David,I very much regret I was unable to attend school this morning owing to a severe attackof illness.I a m enclosing herewith a certificate from the doctor who is attendingm e,as he fears it will be several days before I shall be able to resume m y study.I
9、trust m y enforced absence will not give you any serious inconvenience.Sincerely yours,Peter【例四】8:30 A.M.D ea r P et er:I ha v e do n e a ll m y t hin gs her e.I s in c er ely t ha n k y o u fo r t he t r o u b le y o u ha v e t a kenfo r m y s a ke.I a m lea v in g fo r ho m e b y t r a in a t t w
10、o t his a ft er n o o n.T his is t o s a ygo o d b y e t o y o u.P lea s e kin dly r em em b er m e t o y o u r w ife.Y o u r s ev er,J a c k【例五】M a y 2,2 0 0 1D ea r L u c y,C a n y o u t hin k o f a s in gle go o d r ea s o n w hy y o u s ho u ldn，t s p en d n ex t w eeken d w it h u s?r v e ju s
11、t b een o u t lo o kin g a t t he ga r den,a n d it s b ea u t ifu l,y o u*1 1 1 ike it.A ls o,r i n go in g t o ha v e a y o u n g m a n her e,a fr ien d o f A lv a，s.H is n a m e is P et erG r o es b ec k.O t her in fo r m a t io n y o u c a n fin d o u t fo r y o u r s elf.B r in g y o u r b a t
12、hin g s u it,w e w ill m eet y o u r u s u a l S a t u r da y m o r n in g t r a in.A ffec t io n a t ely,A la n L iu【例六】J u ly 2 0,2 0 0 1J a c k,H er e a r e t he t w o t ic ket s I m en t io n ed y es t er da y fo r t he B eijin g O p er a uF a r ew ell T oM y C o n c u b in e”.Y o u m a y b r in
13、 g a n y b o dy a lo n g w it h y o u.I ho p e y o u 1 1 en jo y it.X ia o Z ha n g【例七】M o n.m o r n in gM is s L ili,O u r P er s o n n el M a n a ger,M r.S t ew a r d,w ill b e in S ha n gha i o n b u s in es s fo r fiv e da y s.P lea s e r es er v e a p la n e t ic ket fr o m B eijin g t o S ha n
14、 gha i o n A p r il 2 0 fo r M r.S t ew a r da n d t hen s en d it t o his o ffic e,a n d c a ll t o b o o k a s in gle r o o m in H o lida y I n n,w it hb a t h,fr o m A p r il 2 0 t o A p r il 2 4 in c lu s iv e.T ha n k y o u v er y m u c h.Z ha n g L i【例八】A u gu s t 1 3J u dy,W r it e t o F r a
15、n k fo r m e.T ell him I m s o r r y he s n o t w el 1 a n d I w is h he，d r ec o v er s o o n.P r o p o s e S ep t em b er 2 lu n c h m eet in g.G iv e B ill a c a ll a n d a p o lo giz e t o him.I c a n，t b e a t his da u ght er s b ir t hda y p a r t yt his ev en in g b ec a u s e o f t he t a s
16、k o f r ec eiv in g a n im p o r t a n t delega t io n.W is h her aha p p y b ir t hda y.T ha n ks.D.H.【例九】T ed,Is there any way we could meet for lunch today?I need to consult you about thereception of Nanyang Industrial Co.,Ltd.They will open a new branch in Pudong onAugust 8,next Thursday.I think
17、 we have to cancel the appointment with Mr.Zhang of Bank of China.Contactm e as soon as possible.Hohnny Hwa ng2001/8/15【例十】Babara,Please reserve a double room and bath at Holiday Inn for Mrs.Robert Anselmi of EagleSports from December 3rd to December 6th.They will arrive the evening of the 3rd,befor
18、e 6 p.in.and depart the 6th before 11 a.m.If a room is not available for that weekend,please make other plans.Otherwise pleaseadvise her of the reservation.Jasper 例H June 5,2001Dear Carlos,After graduation is a great time to have a party.Being at your house is always lotsof fun.M y parents will be c
19、oming,too.Thanks for the invitation.Your friend,D a v id(s ign ed)【例十二】J u n e 5,2 0 0 1D ea r C a r lo s,I w is h I c o u ld a t t en d y o u r gr a du a t io n p a r t y.I kn o w it w ill b e lo t s o f fu n.U n fo r t u n a t ely m y p a r en t s ha v e a lr ea dy in v it ed s ev er a l o f o u r
20、 r ela t iv es o v er fo r ac eleb r a t io n.I w o n der if y o u c o u ld c o m e o n S a t u r da y ev en in g s o y o u c a n t ell m e a lla b o u t t he p a r t y.Y o u r fr ien d,D a v id(s ign ed)【例十三】J u n e 1 5,2 0 0 1D ea r A u n t A lic e,T he s w ea t er y o u kn it t ed fo r m e fo r m
21、 y gr a du a t io n is s o ft a n d w a r m a n d b ea u t ifu l.I t m a t c hes p er fec t ly t he s kir t m o t her m a de fo r m e.H o w t ho u ght fu l b o t h o f y o u w er e.T ha n k y o u s o m u c h.L o v e,C in dy (s ign ed)【例十四】J u ly 2 0,2 0 0 1D ea r M r.a n d M r s.P a c in i,T ha n k
22、y o u v er y m u c h fo r let t in g m e s p en d la s t w eeken d a t y o u r ho u s e w hile m y p a r en t sw er e o u t o f t o w n.I ha d a gr ea t t im e a t t he b a s eb a ll ga m e.I r ea lly en jo y ed m y s elf.I ho p e t ha t T o m c a n s p en d a w eeken d w it h m e s o o n.S in c er
23、ely,M a t t B r en da n(s ign ed)【例十五】O c t.4S u s a n,I a m s o r r y t o ha v e t o t ell y o u t ha t I s ha ll n o t b e a b le t o c o m e t o t he p a r t y,b ec a u s eI ha v e a b a d c o ld.I do ho p e y o u ha v e a go o d t im e.F ei H o n g【例十六】B ill,P lea s e let m e ha v e a s s o o n
24、a s p o s s ib le t he in fo r m a t io n a b o u t y o u r flight s t o C a n a dab y n ex t w eek.T ha n ks.S u n X ia o c hen g【例十七】D ea r L i M en g a n d Y a K u n,M a n y t ha n ks fo r y o u r kin d in v it a t io n t o din n er o n O c t.2 n d.D a v id a n d I a c c ep t w it hpleasure.Cathy
25、【例十八】Dear Mrs.Teresa,A Mr.Mohammed who recently arrived from Iran wishes to see you.You are requestedto ring him up any time tomorrow evening from 6:00 to 9:00 at 401-6646,ext.2246.Lisa【例十九】Dear Mr.Brown,I beg to inform you that I shall be unable to attend classes tomorrow owing toimportant business
26、 in my family.I shall be very much obliged if you will grant me my application.Xiao Mei三 通知（Announcement）通知一般公布即将发生或已经发生之事，如宣布举行各种比赛，放映电影或录像，举办晚会,召开研讨会等等。通知的格式可按书信或备忘录的形式写出，一般应至少包含以下几部分内容：赠（2）地 点（3）活 动（1）其他细节【例一】ANNOUNCEMENT Lecture on Twentieth century American LiteratureSpeaker:Mr.Robert WooTime:O
27、ctober 28,2000Place:Room 504,Audio Visual CenterM r.R o b er t W o o,P r o fes s o r o f E n glis h la n gu a ge a n d lit er a t u r e a n d D ir ec t o r o f t heI n s t it u t e fo r S in o A m er ic a n S t u dies a t F o r eign L a n gu a ges U n iv er s it y,s p ec ia liz edin t he s t u dy o
28、f t he A m er ic a n lit er a t u r e dev elo p m en t.T ea c her s a n d s t u den t s o f t heE n glis h D ep a r t m en t a r e w a r m ly w elc o m e.E n glis h D ep a r t m en t O ffic e【例二】A n n o u n c em en tO w in g t o t he s p eedy ex p a n s io n o f o u r b u s in es s,w e fin d it n ec
29、 es s a r y t o r em o v e o u rdep a r t m en t s t o r e t o m o r e s p a c io u s p r em is es.W e b eg t o in fo r m o u r c u s t o m er s t ha t o na n d a ft er M a y D a y,w e s ha ll b e a t 1 0 3 S ha n gha i R o a d.Y o u a r e w a r m ly w elc o m e t o o u rn ew a ddr es s.【例三】A n n o
30、u n c em en tT he lu x u r y c r u is e b u s t o D a lla s,B a t o n R o u ge,a n d A t la n t a is s c hedu led t o a r r iv ein D a lla s a t 1:4 5 t his a ft er n o o n.T her e w ill b e a fift een m in u t e r es t s t o p a t t ha tt im e.W e w ill ha v e a t hir t y m in u t e din n er s t o
31、p in B a t o n R o u ge a t 6:4 5 fo r t ho s e o fy o u w ho a r e c o n t in u in g o n t o A t la n t a.W e s ho u ld a r r iv e in A t la n t a a t 1:4 5 t o m o r r o wm o r n in g.P lea s e r em em b er t he n u m b er o f y o u r b u s fo r r eb o a r din g.T ha t n u m b er is 3 2 2 4.T ha n
32、 k y o u fo r t r a v elin g w it h u s.H a v e a p lea s a n t t r ip!【例四】B U S T O U RW e a r e a r r a n gin g fo r a b u s t o u r t o t he S u m m er P a la c e o n t his S A T U R D A Y,2 4 t h S ep t em b er.T he b u s w ill dep a r t fr o m t he B eijin g H o t el s ho r t ly a ft er 8:3 0 a
33、.m.a n d w ill r et u r na r o u n d 6 p.m.,in t im e fo r din n er a t t he H o t el.L u n c h w ill b e s er v ed a t L is t en in gt o t he O r io les S in gin g R es t a u r a n t in t he S u m m er P a la c e.T her e w ill b e q u ic k s t o p sa t H a idia n F r ee M a r ket a n d B eijin g Z
34、o o o n o u r w a y b a c k.I f y o u w o u ld like t o jo inu s,p lea s e p la c e y o u r n a m e o n t he s heet o n t he N o t ic e B o a r d,o r t ell M r.W a n g H u a ideo r X ia o L iu a t t he fr o n t des k,a n d m eet in t he lo b b y a t 8:3 0 a.m.,S A T U R D A Y,2 4 t hS ep t em b er.C
35、 o r dia lly y o u r s,(S ign a t u r e)Hu Wendi,Tour Guide【例五】ANNO UNC E ME NTBecause of the rain the swimming competition wi 11 not be held at the New Town SwimmingPool as planned.I t will be held at the Jackson Sports Center.Buses will be leavingschool at 10 to take you to the Center.I t s about
36、a 15-minute ride.You w ill bereturning to school at 3:15 in time to catch your usual buses home.Sports Office四 事务信函（Business Letters）事务信函概述不同的事务信函要达到的目的各不相同，例如求职信、拒聘信、询问信、投诉信等等。事务信函书写的好坏关系到事务洽谈的成败。因此，写事务信函时，要具有高超的驾驭语言的能力，按固定格式写。事务信函的格式由八个部分构成：发信人公司名称和地址（信头）；收信人公司名称和地址（信内地址）；称呼；信体；结束语；落款；发文编号；附言.信头包括
37、发信人所在单位的名称、地址、邮政编码、电话、电传、电子邮件信箱及发信日期，写在信纸的右上方。信内地址包括收信人所在单位的名称或收信人的地址，必须同左边的空白处取齐，与信头间隔二行至四行的距离为佳。书信开头客气称呼的方式取决于写信人与收信人之间的关系。规范的称呼通常是:Dear Sir,Dear Madam,Dear Mr.Smith,Dear Miss Green,Dear Mrs.Brown,Dear Ms.Jane,Gentlemen（信的主体可由一段或多段组成，全从左边空白处写起或缩行二个字母至四个字母的距离。常用的书信结尾有：Yours truly,Yours sincerely,Yo
38、urs cordially,Yours respectfully o贸易关系用：Yours truly,Yours sincerely贸易及朋友关系用：Yours cordially与上级关系用：Yours respectfully给年长者或位尊者用：Y o u r s v e r y r e s p e c t f u l l y 落款时，写信人必须在印刷体的名字上方签上自己的姓名。发文编号：抄送人将姓名用小写缩写写在签名下方空一行处，以示对信件负责。附件用E n c l o s u r e 标明。五 留学申请信(A p p l i c a t i o n f o r A d m i t t
39、 a n c e)留学和奖学金申请信中须写明下列几点：(1)写明申请学校和所学专业。(2)提供申请人的个人资历。(3)索取申请学校相关的申请表等。留学申请信【例一】Po s t Of f i c e B o x 2 4 1 8B r a n c h 2 8-5Po s t C o d e 1 0 0 0 8 1B e i j i n g,P.R.C.No v e m b e r 1 2,1 9 9 7T h e R e g i s t r a r o f A d m i s s i o nT h e G r a d u a t e S c h o o l o ft h e Pe n n s y
40、 l v a n i a S t a t e U n i v e r s i t yU.S.A.1 6 8 0 2D e a r S i r:I a m d e e p l y i n t e r e s t e d i n y o u r g r a d u a t e s c h o o l i n t h e D e p a r t m e n t o fM e c h a n i c a l E n g i n e e r i n g,a n d p l a n t o a p p l y f o r a d m i s s i o n f o r t h e f a l l o f
41、1 998.M y GPAi n t h e u n i v e r s i t y w a s 3.5,a n d I p l a n t o t a k e T OE FL a n d GRE i n Oc t o b e r a n d De c e m b e r,1 997,r e s p e c t i v e l y.Pl e a s e s e n d c a t a l o g a n d a p p l i c a t i o n f o r m s t o m e.I s h a l l b e g r e a t l y a p p r e c i a t e d.V
42、e r y t r u l y y o u r s,W a n g Y a n g【例二】De p a r t m e n t o f A p p l i e d Ph y s i c sT s i n g h u a U n i v e r s i t y,1 0 0 0 84Be i j i n g,Ch i n aSe p t.1 1 t h,1 999RE:A p p l y i n g f o r A d m i t t a n c eOf f i c e o f Gr a d u a t e A d m i s s i o n sBo s t o n U n i v e r s i
43、 t yM a s s a c h u s e t t s,U.S.A.De a r Si r,I a m w r i t i n g i n t h e h o p e t h a t I m a y o b t a i n a n o p p o r t u n i t y t o f u r t h e r m y s t u d y i nA p p l i e d Ph y s i c s t o w a r d M a s t e r d e g r e e i n y o u r u n i v e r s i t y.M y n a m e i s Li J i n,a n u
44、 n d e r g r a d u a t e s t u d e n t o f t h e De p a r t m e n t o f A p p l i e d Ph y s i c s,T s i n g h u a U n i v e r s i t y (Ch i n a).N e x t y e a r i n t h e s u m m e r,I w i l l g r a d u a t e a n d g e t m y BSd e g r e e.I p l a n t o c o n t i n u e m y s t u d y a n d r e s e a
45、r c h i n t h i s f i e l d u n d e r t h e i n s t r u c t i o n so f f i r s t c l a s s p r o f e s s o r s a n d i n a d y n a m i c a c a d e m i c a t m o s p h e r e.I c h o s e Bo s t o nU n i v e r s i t y b e c a u s e t h e r e a r e a c o n g e n i a l t e a m o f r e s e a r c h e r s,a
46、 n a r r a y o f d a t a b a s e sa n d r e s e a r c h p r o j e c t s i n y o u r s c h o o l o f Ph y s i c s.I b e l i e v e m y i n t e r e s t s a r e e x t r e m e l yc o n g r u e n t w i t h t h e s t r e n g t h s o f t h e s c h o o l.A n d m y s o l i d a c a d e m i c b a c k g r o u n
47、d w i l lm e e t y o u r g e n e r a l e n t r a n c e r e q u i r e m e n t s f o r g r a d u a t e s t u d y.I w i l l a p p r e c i a t e i t v e r y m u c h i f y o u c o u l d s e n d m e t h e Gr a d u a t e A p p l i c a t i o n Fo r m s,t h e A p p l i c a t i o n Fo r m f o r Sc h o l a r s
48、 h i p s/A s s i s t a n t s h i p s,a d e t a i l e d i n t r o d u c t i o n t ot h e Sc h o o l o f Ph y s i c s,a n d o t h e r r e l e v a n t i n f o r m a t i o n.M y m a i l i n g a d d r e s s i s s h o w no n t h e t o p o f t h i s l e t t e r.I a m l o o k i n g f o r w a r d t o h e a r
49、 i n g f r o m y o u s o o n.Si n c e r e l y y o u r s,Li J i n【例三】E n g l i s h Co l l e g eBe i j i n g Fo r e i g n La n g u a g e U n i v e r s i t yBe i j i n g 1 0 0 0 83P.R.Ch i n aJ u n e 1 6,1 999Of f i c e o f A d m i s s i o nH u n t i n g t o n U n i v e r s i t yDe a r Si r,T h a n k y
50、 o u f o r y o u r l e t t e r a n d t h e a p p l i c a t i o n f o r m s.E n c l o s e d y o u w i l l f i n d t h ec o m p l e t e d f o r m s a n d t h r e e c h e c k s (80 d o l l a r s)f o r t h e a p p l i c a t i o n f e e a n d t h e f i r s tm o n t h s r e n t f o r d o r m i t o r y.T h