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1、1TM ATHOCATHOC Technology Debrief in BeijingTECHNOLOGY STRATEGYDimitrios BeisGeneral Manager,Technology2TM ATHOCATHOC Technology Debrief in BeijingOverview Scope/Main Facts Technology Organisational Charts Technology Strategy Technology Project Office Technology Budget Planning Timelines Staffing St
2、rategy Paralympic Games Strategy Challenges/Issues Lessons learned3TM ATHOCATHOC Technology Debrief in BeijingSCOPE OF TECHNOLOGYProvide a completely integrated&cost effective technology solution to the Olympic and Paralympic Games.Satisfy the requirements of the ATHOC customers,the Olympic Family a
3、nd the worldwide spectators.Provide state of the art,yet mature,robust and tested solutions as the Olympic Games is not a platform to trial,test or introduce new and unproven technology services,systems or devices.Maintain Technology operations in venue transparent to Athletes,Spectators,Media and G
4、eneral Public4TM ATHOCATHOC Technology Debrief in BeijingEXECUTIVEDIRECTOREXECUTIVEDIRECTOR BOARD OF DIRECTORS(President,Vice President,Managing Director,3 Executive Directors,11 members.Total 17.)Steering Committee(5 members out of 17)PRESIDENTEXECUTIVEDIRECTOR&COOMANAGINGDIRECTORSDEA Games Operati
5、ons ManagementATHOC Organisational Chart5TM ATHOCATHOC Technology Debrief in BeijingTechnology Division Organisational ChartProject OfficeEquipment PlanningIntegration PlanningProgress MonitoringBudgetStaff PlanningInformation TechnologyManagerTelecommunicationsManagerEnergyManagerVenue TechnologyMa
6、nagerTechnologyGeneral Manager6TM ATHOCATHOC Technology Debrief in BeijingTechnology PartnersINFORMATION TECHNOLOGYTELECOMMUNICATIONS ENERGY7TM ATHOCATHOC Technology Debrief in BeijingTECHNOLOGY STRATEGYAdopt a centralized management approach,via the Technology Project OfficeImplement“task force”tea
7、ms to support the Venue Technology teams in venue planning&implementationUtilize the Local Market expertise(Telecommunications Sponsor,HW/SW/Admin Services Contractor)leaving knowledge and experience as legacy to the CountryEnergy Department as a part of the Technology DivisionVenue Technology Depar
8、tment to secure the delivery of Technology services to“customers”in VenuesDisaster Recovery Measures:SDC,back-up TOC,ensure power redundancyRecruit the“best”staff with the knowledge and talent to deliver excellent service regarding all aspects of technology through planning,implementation and operat
9、ions phases of Test events,Olympic and Paralympic Games8TM ATHOCATHOC Technology Debrief in BeijingINFORMATION TECHNOLOGY STRATEGYProvide Information Diffusion(IDS),Games Management(GMS),Results Timing&Scoring Operations in support of Sport&Media meeting contract obligationsProvide all reprographic(
10、copy/fax/print)equipment&consumablesProvide Administrative Network systems via ERP systems implemented for Doping,Logistics,Finance,Equipment Planning&Venue OperationsManagement of on venue IT operations in cooperation with Technology Partners and contractors for Print Distribution,Help Desk and IT
11、Management&technical support of Games&Administrative network services9TM ATHOCATHOC Technology Debrief in BeijingTELECOMMUNICATIONS STRATEGYIn cooperation with Telecoms Sponsors,provide secure Games&Admin voice/data networks(WAN/LAN)solution,including all leased lines,structured cabling&active equip
12、mentIn cooperation with Telecoms Sponsors provide all fixed,GSM,TETRA&wired telecommunications services and equipment to support Olympic operationsProvide Cable Television network&equipmentProvide all audio&visual systems&equipment supporting Sport Division&Sport Presentation operationsManagement&te
13、chnical support on venue Telecom operations in cooperation with Technology Partners10TM ATHOCATHOC Technology Debrief in BeijingENERGY STRATEGYIn cooperation with energy sponsors&contractors,provide grid power services to support Olympic operations at all venuesProvide Standby power(generator)to all
14、 critical Games systems and operational areas of technology,media&venue operationsProvide all event/broadcast lighting for competition venue field of plays(FOP)with two independent power supplies to each half of lighting fixturesProvide all uninterrupted power supplies(UPS)to critical technical&oper
15、ational spaces of technologyIn cooperation with energy sponsors and contractors provide power management and technical support to all Olympic venues11TM ATHOCATHOC Technology Debrief in BeijingVENUE TECHNOLOGY STRATEGYProvide overall management of technology venue operations,acting as the single poi
16、nt of contact for functional area clients and technology partners&contractors during all phases of the Olympic projectManage complete venue planning process for Technology for both Games and Test EventsManage integration of implementation works of all technology partners&contractors to ensure all te
17、chnology systems and operations are delivered within agreed venue specific operational timelinesProvide team of Venue Technology Managers(VTMs)with appropriate skills to manage the multi-discipline environment of technology at Olympic venues12TM ATHOCATHOC Technology Debrief in BeijingTECHNOLOGY PRO
18、JECT OFFICEProvide central management of resource planning,budgeting&support services that impacted on operations of all Technology Functional Areas:Technology equipment allocation requirements(TEAR)Staff planning&managementProgress monitoring&reporting(IOC,etc)Budget planning&monitoringSupport serv
19、ices(Accreditation,Parking,etc)Technology policies&proceduresManage overall planning for TOC operations with Technology Partners13TM ATHOCATHOC Technology Debrief in BeijingTECHNOLOGY BUDGETTechnology total preliminary cost*387 million Including:IT 277 million Telecommunications 60 million Energy 50
20、 million*VIK included14TM ATHOCATHOC Technology Debrief in BeijingTECHNOLOGY PLANNING TIMELINESATHOC planningTechnology Critical MilestonesTechnology Specific planning15TM ATHOCATHOC Technology Debrief in BeijingEvolution of ATHOC planning into fully integrated Venue Teams2001200220032004Model Venue
21、 TeamPlanning Teams(10)Proxy Venue Teamsto runTesteventsVenueTeams(40)Functional Area Operations PlanningFunctional Areas(30)16TM ATHOCATHOC Technology Debrief in BeijingTechnology Critical MilestonesG-3years:Finalize strategyOrganize the Technology DepartmentsFinalize 1st version of Budget&staffing
22、 planG-2years:Finalize ORIS requirementsDefine the Technology projectsIssue the 1st version of the equipment allocationBuild the Integration LabFinalize the Technical part of the Sponsorship AgreementsG-1year:Participate in 12 Test Events and execute 19 Homologation TestsAssign group of venues to Ve
23、nue Technology Managers2004:Participate in 34 Test Events and execute 19 Homologation TestsFinalize TOC construction and operational planConduct Technical Rehearsals 1&217TM ATHOCATHOC Technology Debrief in BeijingTECHNOLOGY SPECIFIC PLANNINGMaintained three Functional Plans(IT,Telecoms,Energy)Devel
24、oped Venue Technology Integration Plans45 Project Plans for all VenuesTotal of 9000 activities incorporating planning,implementation&operationsAll sponsors/partners key activities incorporated and linkedCentral progress monitoringMonthly review meetings with the IOC and all Technology partnersVenue
25、Delivery meetings with the IOC and AOB(NOV03 JUNE04)18TM ATHOCATHOC Technology Debrief in BeijingTECHNOLOGY STAFFING STRATEGYMission StatementTo recruit the“best”staff with the knowledge and talent to deliver excellent service regarding all aspects of technology through planning,implementation and o
26、perations phases of Test events,Olympic and Paralympic Games19TM ATHOCATHOC Technology Debrief in Beijing Effective management of staff planning necessitated the establishment of a core technology staff-planning group(TSPG)within the Technology Division One staffing Manager assigned per venue cluste
27、r responsible for the venue specific staff planning&implementation of ATHOC/Contractors staff and Volunteers Recruited Venue Technology Managers with engineering and project management experience Power managers assigned during venue construction periodMethodology20TM ATHOCATHOC Technology Debrief in
28、 BeijingPARALYMPIC GAMES STRATEGYInclude Paralympic parametres in all planning phasesKeep the Olympic Games venue technology teamsUtilize the existing infrastructure and equipment to support technology operationsSimplify and minimize the amount of changes from the Olympics(Network,Hardware,Power,Com
29、puter Systems,Staffing,Procedures)Extend the agreements made with Olympic Games partners/contractors,to cover Paralympics needs21TM ATHOCATHOC Technology Debrief in BeijingCHALLENGESOn-time construction and delivery of venuesBuilding a common culture among the Technology staff&partnersRecruiting the
30、“best”project managers for venuesBudget constraintsSmooth cooperation with AuthoritiesContract ManagementCo-operation with external contractorsManaging customer expectations for technology equipment and services22TM ATHOCATHOC Technology Debrief in BeijingLessons LearnedGood ExperienceTechnology,Spo
31、nsors,Contractors:one team spiritEarly operations of Systems Integration Test LabParticipation in all Test Events:test infrastructure and key systemsCentralised Management:the role of the Project office as the“integrator”Key role of the Venue Technology DepartmentEnergy part of the Technology Divisi
32、onEarly arrival of Technology partnersEarly recruitment of the Venue Technology ManagersSuccess in workforce selection and assignmentSuccessful Equipment planning&allocationCAD section team critical to provide Drawing services to all TEC staff23TM ATHOCATHOC Technology Debrief in BeijingLessons Lear
33、nedTo be improvedNeed to secure all necessary H/W,S/W,and corresponding services at time of maturityTechnology Operations Centre(including TCC to be operational from the 1st Test Event)Need to make viable assumptions and build specific models for technical systems testingIncrease the technology workforce,to support the venue teamsChange management to follow more rigid control procedures