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1、A report is a formal or even official document that investigatesinvestigates,selects selects and interpretsinterprets information by using appropriate techniques for a stated purpose.InformInstructExplainMotivatePersuadeReinforce(prior discussion/communication)recommendThe Shape of Formal Business R
2、eportPrefatory partsTitleTransmittals(who write what for whom)SummaryTable of contentsThe body of the reportIntroductionText/BodyConclusions or summariesAppended partsAppendixBibliographyThe Structure of Informal Business ReportTitle of the reportIntroductionFindingsConclusionsRecommendations Signat
3、ureToThe name of position of the person requesting the reportFromThe name and position of the person submitting the reportDateDay/month/year of writing the reportSubjectA brief and specific title for the reportIntroductionFindingsRecommendationsObjectivity Impersonal writingCompletenessConsistencyCo
4、herence Interest Always have in mind a specific reader,real or imaginary,when writing a report;Before starting to write,always decide what the exact purpose of our report is;Use language that is simple,concrete,and familiar.1.Define the Problem 2.Analyze the Reader 3.Collect Information 4.Arrange an
5、d Interpret Information 5.Construct the Outline 6.Write the Draft 7.Revise the Draft 四个部分的开头句型1.The purpose of this report is to2.The objective of this report is to3.The aim of this report is to4.This report aims to 5.Mr.X has asked me to report to investigate/evaluate/study/recommend/analyze/give f
6、eedback/estimate/assess6.As request of（某人/某部门）Upon request of（某人/某部门）7.As you（某人/某部门）requested on November 12,I am submitting the following report on 8.Here is the report concerning9.We have done a survey showing that1.According to the recent market research/investigation/survey/the chart above/the
7、table above/undertaken2.The recent visit/investigation/survey showed that3.The table/chart above tells us that4.From the chart shown,we find/learn/notice that1.The following are the recommendations2.It is recommended that.3.Based on the conclusion/analysis above,we recommend that4.With reference to
8、the advantages/facts stated above,the following recommendations can be made5.On the basis of the results/analysis,it is reasonable to have the following recommendations.如果字数不够，还可以描述一下建议实施后的可预期的进展或者景象。具体为在建议后加 so that或者thus1.Objectivity1.ObjectivityMake a distinction between facts and opinionMake a d
9、istinction between facts and opinion minimize unsupported judgments and inferencesReport all pertinent informationReport all pertinent informationPresent both negative and positive factsUse bias-free languageUse bias-free languageAvoid emotional expressions,such as“amazing”,“tremendous”,etc.Use impe
10、rsonal styleUse impersonal styleAvoid using a personal note.2.The Passive Construction2.The Passive ConstructionActive:The company provide free medical care for all its employees and families.Passive:Free medical care is provided for all its employees and families.3.Formalizing reports by using noun
11、 phrases3.Formalizing reports by using noun phraseseg.We propose to sell directly to customers.Revised:Direct selling is proposed.We advise you to select your supplier carefully.Revised:The careful selection of your supplier is advisable.The management requests all employees to make suggestions on improving productivity.Revised:Suggestions from all employees on improving productivity are requested.