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1、 课题: Unit 1 Introduction to Secretarial Work一、教学目的：1. Understand the work of a secretary;2. Discuss issues concerning executive secretaries;3. Know how to manage time in executive secretaries jobs二、教学重点：1. What skills and abilities do secretaries need to have?2. What skills and abilities do executiv
2、e secretaries need to have?三、教学难点：1. What skills and abilities do secretaries need to have?2. What skills and abilities do executive secretaries need to have?四、教学时数： 2.5 学时，其中实践性教学 2.5 学时。五、习题：1. Please find more information about the job of secretaries. 2. What does executive secretary mean?六、教学后记：
3、 教学内容与教学设计 Teaching Content and DesignPart 1 Dialogues(I) Pre-reading: ask the students to read the two sample dialogues(II) While-reading: explain the useful expressions(III) Post-reading: create new dialoguesSituation 1: Ma Li, specializing in bilingual secretary, is soon to graduate from Xian For
4、eign Languages University. Now she is receiving an interview for a secretary post in a foreign trade company.Situation 2: Mary, a secretary in a company, is talking with her friend and tells him what qualities her boss likes to find in a secretary. Mary is worried if she can meet those requirements.
5、Part 2 Text A Secretaries(I) Pre-reading: New words Phrases and expressions(II) While-reading: Answer the following questions:Why are secretaries needed in all types of firms and organizations?As “the information clearinghouse for the office”, what do secretaries do to deal with information?What are
6、 secretaries asked to do to organize and maintain paper and electronic files?What technology and office equipment are available to facilitate secretaries jobs?What skills and abilities do secretaries need to have?What knowledge do secretaries need to have?What interests and tendencies do secretaries
7、 usually have?What job duties do executive secretaries and administrative assistant perform?What is involved in legal secretaries jobs?What is involved in medical secretaries job? Language points: 1 Secretaries perform a variety of clerical and administrative duties needed to run an office. 本句中，perf
8、orm为谓语动词，needed to run an office为过去分词短语作定语，修饰duties。请看下例：Jack almost has finished all the books required by his teacher. 杰克几乎已经读完了老师要求的所有书目。2 Secretaries spend much of their day dealing with information.本句中，主体结构为spend some time (in) doing sth.，其中doing sth.部分为介词in的宾语。请看下例：Now more and more city adult
9、s spend their leisure time trying to improve themselves at school or college. 现在城市里越来越多的成年人利用业余时间到学校或大学去深造。3 They prefer jobs where they are not pressured to do things that go against their sense of right and wrong.本句中有两个定语从句，where they are not pressured to do things修饰先行词jobs；that go against their s
10、ense of right and wrong修饰先行词things。prefer常与to连用，意为“更喜欢；宁愿”。请看下例：I prefer coffee to tea.我喜欢咖啡胜过茶。4 Specific job duties vary with experience and titles.本句中，vary with意为“随的变化而变化”。请看下例：The demand varies with the season. 需求随季节的变化而变化。(III) Post-reading: ExercisesPart 3 Text B Executive Secretaries(I) Pre-r
11、eading: New words Phrases and expressions(II) While-reading: Answer the following questions:What do executive secretaries use computers and software to do in their work?Some duties once given to executive secretaries have now been taken on by managers. In what way does this affect executive secretar
12、ies?Do executive secretaries perform clerical tasks? If yes, what clerical tasks do they perform?List three of the occupational tasks which are specific to the career of executive secretaries.Why is it essential for an executive secretary to develop satisfactory interpersonal relationships?What work
13、 performance should a secretary have?What skills and abilities do executive secretaries need to have?What knowledge do people in this career need to have?Do executive secretaries tend to consider achievement important?How can executive secretaries advance? Language points: 1 Managers have now taken
14、on some duties once given to executive secretaries.本句中，once given to executive secretaries是过去分词短语，作定语，修饰和限定duties，相当于定语从句which were once given to executive secretaries。请看下例：Dont you know the girl dressed in a red skirt? 你不认识穿红裙子的那个女孩吗？2 The following list of occupational tasks is specific to this ca
15、reer.本句中，specific意为“特有的，特定的”，常与介词to连用。请看下例：Feathers are a feature specific to birds. 羽毛是鸟类特有的特征。3 They like work activities that follow set procedures, routines, and standards. 本句中，that follow set procedures, routines, and standards是一个定语从句，修饰和限定work activities。从句中set用作形容词，意为“固定的，不动的”。请看下例：The studen
16、ts talked on a set topic. 学生们就指定的题目进行讨论。4 They prefer working where there is a clear line of authority to follow. 本句中，where there is a clear line of authority to follow为地点状语从句。请看下例：Stay where you are. 在原地别动。(III) Post-reading: ExercisesPart 4 Extended ReadingExercises课题: Unit 2 Office Equipment一、教学目
17、的：After studying this unit, students should be able to:1. Understand the evolution of office;2. Discuss issues concerning electronic equipment;3. Know how to perform word processing二、教学重点：1. What equipment has contributed most to the revolution of the modern office?2. Why is the modern office someti
18、mes referred to as the “electronic office”?三、教学难点：1. What equipment has contributed most to the revolution of the modern office?2. Why is the modern office sometimes referred to as the “electronic office”?四、教学时数： 2.5 学时，其中实践性教学 2.5 学时。五、习题：1. Give more examples of electronic equipment.2. What is the
19、 meaning of word processing?六、教学后记： 教学内容与教学设计 Teaching Content and DesignPart 1 Dialogues(I) Pre-reading: ask the students to read the two sample dialogues(II) While-reading: explain the useful expressions(III) Post-reading: create new dialoguesSituation 1: Ma Ling, a secretary of an international c
20、orporation, is receiving a visitor and talks with him.Situation 2: Sunny, a secretary of a joint-venture company, is receiving a visitor, who comes to meet the manager, Mr. Johnson. However, Mr. Johnson is engaged in an emergency meeting. Sunny checks Mr. Johnsons agenda and schedules an appointment
21、.Part 2 Text A The Evolution of Office(I) Pre-reading: New words Phrases and expressions(II) While-reading: Answer the following questions:What basic contribution does technology make to office work?After the Civil War, what led to the significant increase of the volume of manufacturers and retailer
22、s sales?With the development of office development, what equipment replaced typewriters, carbon paper and adding machines respectively?What equipment has contributed most to the revolution of the modern office?Why are notebook computers popular with business travelers?In what ways has electronic tec
23、hnology changed the environment of the modern office?What are “telecommuters”?How does telecommuting benefit companies?What are the prospects（前景）for telecommuting, according to some observers?What office equipment has made secretaries more productive? Language points: 1 Every business that produces
24、goods or services needs a variety of people to handle administrative and clerical responsibilities and to manage the operation.本句中，当先行词受every, any, all, some, no, little, few, much等代词修饰时，其定语从句的关系代词只能用that,而不能用which。请看下例：You can use any pen I have. 我所有的钢笔你都可以用。另外，本句中的两个不定式结构to handle administrative a
25、nd clerical responsibilities和to manage the operation都作people的定语。请看下例：This is the best way to solve the problem. 这是解决这个问题的最好办法。2 This led the development of more efficient procedures, which involved a high degree of administrative specialization.本句中，which引导一个非限定性定语从句，此时which不能被that代替。请看下例：Heat is ano
26、ther form of energy, which is as important as other kinds of energy. 热是能量的另一种形式，与其他形式的能量一样重要。3 Such was the case with manual typewriters, which were commonly used in business offices in the early twentieth century.such做表语时句子要倒装，即把主语和表语互换位置，本句就是如此。请看下例：Such is their decision. 他们的决定就是这样。4 Today, most
27、offices would be unable to function without computers, as evidenced by the blackout of August 2003.本句中，as evidenced by the blackout of August 2003结构中as后省略了was，整个部分相当于非限制性定语从句，其中as指代前面most offices would be unable to function without computers这一事实。这种由as引导的非限制性定语从句可置于句首。请看下例：As is well known, smoking i
28、s harmful to ones health. 众所周知，吸烟有害健康。5 Electronic technology changed not only the way work was formerly done in offices but also the environment of the office itself.本句中，work was formerly done是一个定语从句，修饰和限定the way，the way后省略了in which。请看下例：I dont like the way (in which) you laugh at her. 我不喜欢你嘲笑她的样子。
29、另外，一般来说，not onlybut also后面所接的成分语法上应该对等，also可以省略。请看下例：He speaks not only English, but also French. 他不仅会说英语，还会说法语。The nurse was not only competent but also kind. 这位护士不仅能干且待人亲切。6 This is due in part to the Clean Air Act of 1990, which mandates that large companies reduce the number of vehicles miles th
30、at their workers travel during each morning rush hour.本句中，介词短语due to被另外一个短语in part隔开。which引导非限制性定语从句，对前面的the Clean Air Act of 1990做出进一步解释，该定语从句又有由that引导的另一个定语从句，修饰先行词vehicle miles。7 Telecommuting appeals to many workers, including those who have small children, those who value a flexible work schedu
31、le, and those who have difficulty commuting because of disabilities.本句中，appeal to意为“对有吸引力”，请看下例：Reading classics doesnt appeal to him. 读古典作品引不起他的兴趣。appeal to也可表示“向呼吁”，请看下例：Farmers have appealed to the government for help. 农民已经呼吁政府给予帮助。另外，本句中including后面的三个those都是它的宾语，而且每个those后面都带有who引导的定语从句。have dif
32、ficulty (in) doing sth意为“做某事有困难”。8 Some observers predict that people working from home will play an increasingly significant role in the transactions of American business and that the home might, in fact, become the office of the future.本句中，动词predict带有两个由that引导的宾语从句，这种情况下，有时第一个that可以省略，但第二个that不能省略
33、。请看下例：He told me (that) they could not decide what to do and that they asked my advice. 他告诉我说他们无法决定怎麽办，他还告诉我说他们要问我的建议。(III) Post-reading: ExercisesPart 3 Text B Getting to Know Electronic Equipment(I) Pre-reading: New words Phrases and expressions(II) While-reading: Answer the following questions:Wh
34、y is the modern office sometimes referred to as the “electronic office”?How is information sent in a digital telephone system?Why wasnt Thomas Edisons early phonograph selling well?When, how and by whom was the facsimile machine invented?In the broadest sense, what is a computer? What are its functi
35、ons?What was the first method of making a typed copy?Is the mimeograph machine still in use today? Compared with carbon paper, what is the advantage of the mimeograph machine?What led to the unprecedented success of the “Xerox” machine?What is a computer printer?What are the two main types of paper
36、shredders? How do they work? Language points: 1 The modern office is sometimes referred to as the “electronic office” because of the electronic circuitry within so much of its equipment, including telephone, dictating machine, fax machine, computer, copy machine, printer and paper shredder which are
37、 the tools and weapons people use to do the work of our advanced society. 本句中，which are the tools and weapons people use to do the work of our advanced society是一个定语从句，which指代telephone，dictating machine，fax machine，computer，copy machine，printer and paper shredder，在该定语从句中，又包含一个定语从句people use to do the
38、 work of our advanced society 修饰the tools and weapons，从句中关系代词that（或which）被省略了。2 Business were the first to use telephones and by 1920, most businesses found it nearly impossible to survive without the telephone, finding it more convenient and efficient than sending messages by hand or by mail.本句中，bu
39、siness意为“企业”、“公司”等，作此意解时用作可数名词。请看下例：The company began as a small family business. 这家公司是从一个小型家族企业起家的。另外，本句中包含两个it，第一个it用作形式宾语，它所指代的真正宾语是不定式结构to survive without the telephone，第二个it用来代替telephone。3 In a digital system, information about each sound waverather than the sound wave itselfis sent through the
40、 wire as a numerical equivalent and then reconstructed exactly at the other end.本句中，rather than用作并列连词，意为“而不是”、“与其说，不如说”，它连接的并列成分可以是名词、代词、形容词、介词短语、动名词、分句、不定式、动词等。请看下例：He ran rather than walked. 他是跑来的，而不是走来的。He is a writer rather than a teacher. 与其说他是教师，不如说他是作家。另外，本句中，reconstructed前面省略了is。4 Dictating
41、letters and memos and bright ideas into tape recorders, in cars as well as in executive suites, became standard office operating procedure that continues today, valued more by managers than by stenographers.本句中，procedure后跟两个修饰成分，一个是定语从句that continues today，另一个是过去分词短语valued more by managers than by s
42、tenographers。5 The current facsimile revolution has come about because of digital technology, which has increased the speed, compactness, and reliability of the machines, as well as brought down prices.本句中，as well as用作并列连词，意为“除之外”。请看下例：They have invited you as well as me. 他们邀请了我，也邀请了你。They own a hou
43、se in France as well as a villa in Spain. 他们除在西班牙拥有一幢别墅外，还在法国有一套住房。She sings as well as playing the piano. 她不但会弹钢琴，而且会唱歌。6 As the technology develops rapidly, odds are that new office equipment will come out someday and you should never stop learning.本句中，odds意为“可能性”、“几率”，than引导表语从句。请看下例：The odds are
44、 that he will commit the same crime again. 他很可能再次犯下同样的罪行。(III) Post-reading: ExercisesPart 4 Extended ReadingExercises课题: Unit 3 Filing一、教学目的：After studying this unit, students will be able to:1. Understand the definition of filing;2. Know how to have a good filing system;3. Know how to set up a fil
45、ing system二、教学重点：1. Why should organizations have a good filing system?2. How do we maintain the filing system?三、教学难点：1. Why should organizations have a good filing system?2. How do we maintain the filing system?四、教学时数： 2.5 学时，其中实践性教学 2.5 学时。五、习题：1. Please name some ways to set up a filing system.2. What is file management for electronic files?六、教学后记： 教学内容与教学设计 Teaching Content and DesignPart 1 Dialogues(I) Pre-reading: ask the students to read the two sample dialogues(II) While-reading: explain the useful expressions(III) Post-reading: create new dialog