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1、Unit ThreeEnquiries and RepliesLearning ObjectivesTo identify Status enquiry,general enquiry and specific enquiryTo learn writing skills for this kinds of letterGeneral View Enquiries are usually made by the buyers without engagement to get information about goods to be ordered,such as price,specifi
2、cation,quality,packing,shipment and other trade terms.Enquiries are of two types:u General Enquiry u Specific Enquiry General View General Enquiry is sent to acquire some general information about products,such as asking for a catalogue,or price list,a sample,terms of payment.Specific Enquiry expres
3、ses a definite wish to purchase a specific product if conditions are met and it requires more detailed information such as price terms,quantity,port of destination,packing.Guidelines for Writing1.How to write an enquiry letter (1)Be specific and state clearly what you want,the goods needed,a catalog
4、ue,a price list,a sample,a quotation or an offer,etc,so that the seller can offer what you need.(2)Keep the enquiry concise and to the point.Guidelines for Writing (3)If it is a first enquiry,start your letter by informing how you obtained their name and address.Meanwhile,you can give a brief introd
5、uction of your own business.Some details about what you would like to get from the exporter would be mentioned in the end.(4)The tactic often used in order to invite better terms is to give the seller some hope of substantial orders or continued business by saying“Should your prices be competitive,w
6、e shall place an order”or“If your quotation is favorable,well place regular order with you.”Guidelines for Writing(5)In an enquiry letter,the following structures are often used instead of the term”enquiry”:Please advise Interested in ,please Pleased quote Guidelines for WritinguA letter of enquiry
7、is usually composed of three main parts:Opening paragraph/sentences,with mention of how you get the name and address,the items you are interested in,brief introduction to your company if necessary and your initial intention or the purpose of writing.Second part/message part,with details about your s
8、pecific requirements.Close part,where you express thanks in advance and hopes of receiving an early reply.Guidelines for Writing 2.How to reply an enquiry(1).Express thanks to the inquirer for his or her interest in your products.(2).Answer the questions asked and provide other relevant and necessar
9、y information.Guidelines for Writing(3).State briefly to first enquirers the strengths and advantages of your products.(4).If you are unable to supply the products required,give a reason or explanation in addition to expressing regret.Always end your letter positively by offering other products as s
10、ubstitutes so as to create a good impression,which hopefully result in more business.Specimen Letter-1(General Enquiry and Reply)Messrs.Smith&Co.153 Third Avenue,New York NY 10017,U.S.ATel:(415)543-0028 Fax:(415)543-0030 E-mail:February 3,2008Fujian Provincial Arts and Crafts I/E Corporation12-11/F,
11、Zhongshan Mansion123 Hudong Road,Fuzhou,ChinaDear Mr.Wang,We have seen your advertisement at http:/www.Made-in-C and are particularly interested in your bamboo and straw articles.We would like to have details of your various types,including sizes,materials and prices.We are large dealers in arts and
12、 crafts,having over 15 years experience in this particular line of business.Provided quality and prices are satisfactory,there are prospects of good sales in our market.When replying,please state terms of payment and discounts you would allow on purchase of quantities of over 100 dozen of individual
13、 items.We look forward to your early reply.Sincerely yoursHenrySpecimen Letter-2（Reply to Importers Enquiry）Fujian Provincial Arts and Craft I/E Corporation 12-11/F,Zhongshan Mansion,123 Hudong Road,Fuzhou,ChinaTel:86-591-66664444 Fax:86-591-66664422 E-mail:February 4,2008Messrs,Smith&Co.153 Third A
14、venueNew York NY10017,U.S.ADear Mr.Henry,We are very glad to receive your enquiry of February 3 and thank you for your interest in our products.We are sending you our quotation sheet and a copy of our latest catalogue giving the details you askedfor,and hope that some of our products will be suitabl
15、e for your market.On regular purchase of over 100 dozen of individual items,we would give a discount of 3%.As to payment,we usually accept payment by sight L/C.We assure our clients of delivery within 20 days after receipt of L/C.In addition to bamboo and straw articles,we also deal in carvings,porc
16、elains,wooden products and a wide range of Christmas gift items,details of which you will find in the catalogue.If you need any further information,please let us know.We look forward to welcoming you as our customer.Yours sincerely,Mr.WangSales Manager Specimen Letter-3 (Specific Enquiry)May 8,2008D
17、ear Miss Huang,As for the radio-controlled toy car with musical IC that you advertised at http:/www,Made in China.Com,could you please send me a copy of your latest catalogue?I would also like to know you monthly production capacity and earliest delivery.Yours sincerely,Fred JohnManager Specimen Let
18、ter-4(Reply to the specific enquiry)Shanghai New Century Import&Export Corporation 1830 Central Boulevard,Pudong 201206,China Tel:86-21-56782133 E-mail:February 14,2007The Arial Trade CompanyNo.1 Warehouse,West India Quay,Canary Wharf,London,E14 4ALDear Mr.John,Thank you for your E-mail of February
19、12 inquiring about our radio-controlled toy car.Enclosed is our latest catalogue which we hope will give the details you want.We are a specialized manufacturer and exporter of radio-controlled toy cars and have been in this line for more than 10 years with ISO 9002(1994)approved.Compared with simila
20、r products in the international market,our toy cars are of competitive price and high quality.Our factory produces 30,000 pcs each month and delivery can be made within 30 days after receipt of payment for order.Meanwhile,we can accept orders on OEM basis.We look forward to doing business with you.B
21、est regards,Simon Huang Specimen Letter-5 (Enquiry for Textiles)MASTERS&CO Fabric and Furnishings 70-71 Cook Street,Brookvale,P.O.Box E.128 Warring Mail 2100,Sydney,Australia Tel:61-938-3000 Fax:61-938-3001 E-mail:5 December 2007Dear Sir,It is a pleasure for us to introduce ourselves to you as a com
22、mission for Chinese Commodities.Weve been engaged with this post for over 7 years now.We should appreciate it very much if you could send us catalogues and samples for the following items.(1)Bed sheets;(2)Towels;(3)Sleeping Bags;(4)Shower-bath;(5)Synthetic fabrics;(6)Underwear for men,women and chil
23、dren.Prefer to receive the following information by 31 December：(1)FOB Prices;(2)Minimum order quantity;(3)Delivery time.We are looking forward to your early reply,Yours faithfully,John Purchase Manager Specimen Letter-6（Enquiry for Cosmetics）March 28,2008Dear Sirs,Re:COSMETICSWe are one of the lead
24、ing importers of Daily Chemicals in this city and shall be pleased to enter into business relations with your corporation.At present we take an interest in your cosmetics,details as per our Enquiry Note No.1288 attached,and shall be grateful if you could send your lowest quotation as soon as possibl
25、e.We would like to mention that should your price is attractive and delivery date acceptable,we shall place an order with you immediately.Faithfully yours,Celia ClemensCelia ClemensEnclosureSpecimen Letter-7（Enquiry for Digital Cameras）13 November 2007Dear Sirs,We intend to import Sony Digital Camer
26、a you displayed at the Trade Fair.Therefore,please inform us of CIF London price,discount,time of shipment and other details.Could you possibly send us some booklets and catalogues for our reference?Should there be any items new to the U.K.market,kindly let us know and send us samples if available.We hope this will be a good start of mutually beneficial business relations and we assure you of our close attention to your offers.Yours faithfully,Gary Zhang