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1、Supplier Selection and Management Procedure 供给商选择与管理程序第 20 页Audit and Approval审核及批准Audit and Approval审核及批准Signature签 字Date日 期Remark备 注General Manager总经理Production Dept 制造部R&D Dept.产品开发部Quality Dept.质量部Purchasing Dept.采购部Finance Dept.财务部HR Dept.人力资源部Sales Dept.销售部1Purpose 目的：To define the methodology
2、 to select, assess, approve new suppliers and manage supplier to ensure uniformity across the group and that all purchased product conforms to the purchase requirements of NAILI. 定义如何选择、评估、批准与管理供给商。 2 Scope 范围： All parts and services contribute to products that sold to Customers including Raw materi
3、al, Subcontracting parts, Services and Other Products.所有作用于销售给客户产品的原材料、零部件与效劳，包括外包合同、零件、效劳与其他的产品。 3 Definition定义： None 无4.Responsibility职责:Purchasing department is responsible for sourcing, preliminarily assessing, recommending, auditing, manage new suppliers and steer price determination.采购部负责寻找,初评
4、,推荐,审核,管理供给商及跟进价格确认流程。R&D department is responsible for audit new suppliers to confirm their technical capability. 产品开发部负责审核新供给商以确认其技术能力. Quality department is responsible for preliminarily assessing, audit new suppliers to confirm their quality assurance capability and incoming control。 质量部负责初评,审核新
5、供给商,确认其品质保证能力及来料控制.5.Procedure内容:5.1 New supplier development5.1.1 Sourcing for new supplier寻找新供给商.1Purchasing department gets purchasing request and needs for new supplier. All departments can request a need. 采购部得到采购需求，需要开展新供给商。公司任何部门都可以提出采购需求。5.1.1.2 Purchasing department searches supplier through
6、 current supply base, internet, exhibition and other channels according to knowledge、 information and need specification from request department. 采购部根据需求部门的信息要求开场寻找供给商。可通过现有供给商、网络、会展等各种渠道寻找新供给商。5.1.1.3 Purchasing department contacts the supplier and makes a preliminary assessment. 采购部联系发现的供给商并对其做初步评
7、估。 5.1.1.4 It goes to the next step if supplier is feasible. Otherwise return to 5.1.1.2. Other department can also recommend potential supplier to purchasing department. 如果经初评合格，进入下一步评估流程。否那么返回5.1.，重新寻找供给商。其他部门也可以推荐潜在供给商到采购部。5.1.2 Potential Supplier Assessment 潜在供给商评估5.1.Purchasing department sends
8、 “Supplier Questionnaire and NDA to supplier. 采购部给供给商发“供给商调查表与保密协议。5.1. Purchasing department send specification, information and RFQ to supplier after receiving NDA. 采购部收到保密协议后将产品规格参数或信息与询价单发给供给商。5.1. Purchasing department, Quality department and R&D department assess supplier by feed backed Suppli
9、er Questionnaire. 采购部、质量部与产品开发部通过供给商的调查问卷反应进展初步评估。5.1.After review of the Questionnaire, the supplier is described (if OK) as POTENTIAL .Otherwise return to 5.2 对供给商的调查问卷进展讨论后，如果认为合格后，那么把供给商定义为潜在供给商。否那么返回5.1.重新寻找供给商。5.1.3Decision to audit or place a sample order on the potential supplier. 决定现场审核考察或无
10、需审核考察而直接下样品订单给潜在供给商。5.1. Decision to audit, visit or order without audit or visit by purchasing department, Quality department and R&D department together. 采购部、质量部与产品开发部讨论确定供给商是否需要现场审核考察或无需审 核 考察而直接下样品采购订单。5.1. It goes to 5.1.4 if decision is to audit supplier. It goes to 5.1.5 if decision placing s
11、ample order without audit. Decisions shall be recorded on the “New Supplier Evaluation Sheet. 如果断定审核供给商那么执行5.1.4,如果断定不用审核直接样品采购订单那么执行5.1.5,结论应在“新供给商评估表中记录。5.1.4 Audit to the Potential Supplier审核潜在供给商5.1. An “Audit is normally carried out by Quality department and with Purchasing department and R&D o
12、r other function involved. Quality department passes audit check list and purpose to supplier before an audit is carried out.现场审核通常是由质量部主导，采购部、开发部或其他部门共同参与的。现场审核之前质量部会发给供给商审核清单与审核目的。5.1.Purchasing department, Quality department and R&D department organize a team that who will attend the audit. If po
13、ssible, other function need involve 采购部、质量部与开发部确定审核小组成员。如果需要其他部门也可参与5.1.With reserved auditors make a plan of audit. Purchasing department confirm the audit date to Supplier. 采购部与指定审核人员制定审核或考察方案，并与供给商确认审核日期。5.1.Carry out audit and complete audit report according to “Supplier Audit Check List. Audito
14、r from Quality department collect information from the audit team ,draft “Supplier Audit Report “, issue “Supplier Corrective Action Plan if need and follow up。 if audit team decides to eliminate then need not follow up .根据实施供给商现场审核。由质量部收集审查小组信息，起草，如需要由采购部发布并进展跟踪。如果审核小组决定淘汰该供给商那么不必再跟踪。5.1.4.5The sup
15、plier is described as Reserved Supplier if audit passed. The supplier instigated corrective actions return to 5.1.1.2 if it is not passing.通过审核的供给商将作为保存供给商进入后面的流程。没有通过审核的供给商必须进展限期整改，整改不通过那么回到5.1.1.2重新寻找供给商。5.1.5 Sample Order of a product or Service to the Reserved Supplier 向保存供给商采购产品或效劳 5.1. Order s
16、amples from supplierwith or without preliminary audit or visit. The quantity of samples is decided by R&D department and Quality department. 向供给商下单采购样品不管是否进展过审核或考察。样品数量由产品开发部门与质量部门共同决定。5.1.Supplier produces samples. 供给商生产样品。5.1.Checking and validation of the purchased samples by Quality engineer and
17、 R&D department. There are two kinds of methods to inspect product：inwards inspection qualification testing and validate inspection report carried out by supplier. 供给商送样后，样品检验由质量工程师与开发部共同完成。有两种检验方式：一种是根据公司的规格要求进展内部检验与测试；另一种是根据供给商提供的检验标准及检验报告进展复检。5.1. Supplier is approved if samples are qualified. Th
18、en complete new supplier evaluation sheet. Supplier must carry out corrective action, remake samples and procedure if the samples are failed. If the second samples are failed again, the supplier would be canceled. 如果样品通过检验合格，供给商那么被批准为合格供给商。完成。如果样品不合格，供给商必须拿出改善措施并重做样品；如果二次送样还不合格，本次供给商将被淘汰。 5.1. Finan
19、ce department set up supplier information in KIS system according to Supplier Information Form and New Supplier Approval Sheet. 供给商被批准后，财务部根据及把供给商信息建立到金蝶系统中.5.2 Material classification物料分类Material is classified is according to effect from material provided by suppliers on final product.原材料依供给商所供给的材料
20、的性能对成品的影响严重程度进展划分等级：a) Type A Important function components: Components affect key function and quality of final product directly. Such as motor, Temperature switch, Temperature sensor, Thermostatic bulb, Pressure switch,Pressure sensor, Controller, Cooler, Sealing ring, Oil filter cartridge, Filter
21、 element, Air filter , etc. A 类对产品的性能及品质有直接重大影响的原材料。如：电机、温度开关、温度传感器、温控阀芯、压力开关、压力传感器、控制器、冷却器、轴封、油滤芯、油分芯、空滤芯等b) Type B Common function component or important non-function components. Components affect common function and quality of final product.Such as steel, Stamping Parts, electronic parts, carton
22、box, pallet, water tank, standard parts, etc.B 类对产品性能与品质较大影响的原材料。如：钢材、钣金件、电子件、包装箱、托盘、水箱、标准件等。c) Type CCommon and non-function components. All components except type A and type B. Such as label, plastic bag, binding material, packing tape etc but not limited. C 类-除 A B 类以外的原材料，如：标签、塑料袋、缠绕膜、胶带等但不仅限于此。
23、 Management strategic to all kinds of materials: 不同分类物料的采购策略：LevelOrder Frequency订单频率Order qty.订货数量Stock库存AFrequent频繁Less较少Short term短期BMedium适中Balance适中Balance适中CLess很少Volume大批量Long term长期5.3 Supplier rating供给商评价 Purchasing department rate supplier performance by two items every quarter year as “Re
24、ject rate and “On time delivery. Details as below: 采购部每季度就供给商的退货率与准时交货率两方面进展评价，具体内容如下：退货率IQC+生产线退货数/总收货数*1,000,000 退货率Reject rate质量得分(Score) 备注 remark 500 100各区间内 按线性得分 2000902000060=350000交货准时率得分批次准时得分之与/总批数*100 交货时间(OTD)批次准时得分 (Score by batch)提前0-5天 (0-5days early)1提前6-10天 (6-10days early)推迟1-5天 (
25、1-5days delay)其他 (others)0综合季度业绩得分(质量得分交期得分)/ 2； 假设单项评为不合格，那么季度综合评价为不合格。单项得分(Signal Score)季度评定(Quarterly Score)得分90A-优秀 (Good)60得分90B-一般 (Normal)得分60C-差 (Bad) There are three level suppliers according to rating scores: 依据得分供给商被分为3级： Grade A. Supplier score is more than and equal 80.A级: 大于等于90分的供给商Gr
26、ade B. Supplier score is more than and equal 65,but less than 80 . B级: 小于90分，大于等于60分的供给商. Grade C. Supplier score is less than 65. C级: 60分以下的供给商 Supplier management method for three kinds of supplier 三种供给商的管理方法 Grade A supplier can be used as before. A级供给商继续使用。Grade B supplier can be used in future.
27、 Quality department must issue “Supplier Corrective Action Plan and request suppliers close open issues in limitative time. B级供给商可以继续使用，质量部开出要求其限期改善。Grade C supplier will be stopped in business. Quality department issue “Supplier Corrective Action Plan and request suppliers close open issues in limi
28、tative time. The supplier must be audited if it is necessary. The audit process is same with new supplier audit. Supplier resumes business if it is qualified. Supplier will be canceled if it is failed.C级供给商暂时停顿供货，质量部开出要求限期整改，视情况决定是否进展现场审核，审核方法与新供给商一样。审核合格后恢复供货。审核不合格的取消供货资格。Purchasing department noti
29、fies supplier rating result. 评价结果要发送给供给商。 Supplier annual audit供给商年度审核 Quality department make supplier annual audit plan according to supplier quality monthly report , component type of supplier and supplier order value. 质量部根据质量月报、是否为关键物料的供给商、与供给商的年交易额等制定供给商的年度审核方案。5.4.2 Audit process is same to ne
30、w supplier audit. The purpose of annual audit is to ensure the supplier is qualified on quality control, the capability of supply, cost reduction plan and implementation, or other findings.具体的审核方法同新供给商审核方法。年度审核的目的是确保供给商在质量控制、供给能力，本钱节约的方案与执行情况，或是否其他发现。The annual audit must be implemented to suppliers
31、 of A kind of materials, partial suppliers of B kind of materials which have quality defect record or delay record on supply. Audit to suppliers of C kind of materials is not necessary but keep the audit plan and depend on defect record on quality or supply, and annual business amount (more than 100
32、K RMB). 对于A类物料供给商，年度审核方案 必须执行；对于有质量不合格记录或延迟交货记录的B类物料供给商，年度审核方案必须执行；对于C类物料供给商，保存年度审核的方案但不是必须执行，可以依据质量与交货的不合格记录与年交易额确定是否执行如年交易额超过10万人民币的。5.4.4 Business is kept if supplier audit is passed. Supplier will be canceled if supplier audit is failed. Purchasing department issues . Supplier will be blocked in
33、 KIS system. Purchasing department must develop new supplier.如判定为合格供给商，生产可继续下单采购。如判定为不合格，那么取消供给商资格，由采购部填写，在金蝶系统内对供给商进展冻结。并重新开发新的供给商。 5.5 Price maintenance 价格维护 Purchasing department send to supplier and get offer from supplier according to NAILIs specification or manufacturer P/N. Normally purchasin
34、g should get more than 3 suppliers quotation if it is possible. 采购部发给供给商、公司的技术规格书或制造厂料号并在规定时间内拿到报价。原那么上，如果可能必须拿到3家以上报价。5.5.2 Purchasing department negotiate price with supplier according to payment term, yearly forecast and other business condition.采购部根据付款条件、年预计用量以及其他的商业条款与供给商进展议价。5.5.3 Purchasing d
35、epartment issue if the price is reasonable. Finance maintains the price and other relative information into KIS system after approved by purchasing manager and General Manager. Otherwise return to 5.5.1 or 5.5.2. 经过议价，采购部认为价格合理后，提交，由采购经理确认、财务总监或总经理批准后由财务部维护到金蝶系统中。否那么，返回到或重新询价、议价。 5.5.4 Due to raw ma
36、terial marketing change or other reasons, purchasing price can be changed. Purchasing department issue “Purchasing Cost/Price Change Application Sheet and relevant proves and follow approval process in 5.5.3.由于原材料市场变化或其他原因，采购价格可能会变化。采购部填写?采购价格变更申请表?与其它证明并遵从5.5.3中的审批流程。6. Form or Documentation表格 keep
37、 period: 5 years?供给商调查表? 保存期限：5年 keep period: Permanent?保密协议? 保存期限：长期 keep period: 3 years?询价单? 保存期限：3年 keep period: Permanent?新供给商评估表? 保存期限：长期 keep period: 5 years?供给商考察目录? 保存期限：5年 keep period: 5 years?供给商审查报告? 保存期限：5年 keep period: 5 years?供给商整改方案? 保存期限：5年 keep period: Permanent?供给商信息表? 保存期限：长期 kee
38、p period: Permanent ?新供给商批准表? 保存期限：长期 keep period: 3 years?供给商质保协议? 保存期限：3年 keep period: 5 years?供给商评估表? 保存期限：5年 keep period: 3 years?物料采购本钱/价格申请表? 保存期限：3年 keep period: 2 years?采购价格变更审批单? 保存期限：2年7. Attachment 附件 Flow chart 流程图Change History文件更改记录摘要 Item条款Page页码Ver. No.版本号Change 更 改 摘 要Issued date生效日期Recorded by记录人