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1、THE ST. REGIS SHANGHAI上海瑞吉红塔大酒店培训活动纲要Task:Checking Availability 任务:查看可卖房Code序号:RM-RES-D020Objectives:At the end of this session, Reservations Sales Agent will be understanding how to accepting room reservations according to inventory availability.目的:在课程结束的时候，预订部销售文员应懂得如何按照酒店的可卖房情况来销售房间。 Standard ：1.
2、 Reservation Sales associates will accept room bookings subject to verification of room inventory and availability status.2. Reservation Sales associates will accurately check the availability for the room type and period of stay requested by the inquirer. When number of rooms or specific room types
3、 requested are not available, the Reservation Sales associate will offer alternatives and options basing on availability to promote the booking.标准:1. 预订部销售文员应在查看酒店可卖房之后与客人确认预订。2. 预订部销售文员应按照客人所要求的房间类型及入住日期查看是否有此类型房间，当客人所要求的房型我们已没有时，基于我们的可卖房向客人推荐其他选择，并想办法促销房间。Resources:Flip Chart, Handout, and telepho
4、ne, Computer with Oprea terminal 培训器材:白板，白板纸，培训资料，有Oprea终端的电脑。Method 培训方式Training Steps培训步骤Time时间Introduction介绍Lecture教学式Prepared on Flip ChartContents内容Buzz Group小组讨论Lecture & Explanation教学式与讲解Demonstration展示Practice 练习 Critique评估Summary总结Show “ W.I.F.M” (Objectives)显示课程目的Prologue: As a Reservation
5、s Sales Agent, we receive reservation everyday, why we should check availability before we confirm the rate to the guests?开场白： 作为一名预订部销售文员我们每天都要接预订，为什么察看可卖房如此重要呢？So the objectives of this session is: (Refer to Objectives of this TAO)今天这堂课的目的是：（参考标准与程序The main content of this course should be:这节课的主要内
6、容是: The procedure of checking availability 察看可卖房的程序Divided trainees into two groups to discuss the procedure of checking availability.将小组学员分成两组讨论：察看可卖房的程序Show steps on prepared flipchart. Explain reason for each step. Ask trainees to comment and question on each step. 将所有程序的主要内容事先写在准备好的白板纸上，逐步作以讲解，在
7、讲解过程中要不时请学员发表建议并提问。Demonstrate how to check availability using Oprea. Show each step. After demonstration. Refer back to flipchart and review / discuss each step.用Oprea 展示如何察看可卖房，给其讲解步骤，作展示之后，回顾白板纸上的内容，并讨论每一个步骤。Each trainee practices. 每一个学员练习用Oprea察看可卖房。According the procedure.按照程序。Review Key Points
8、:回顾要点：1. Ask questions and have participant explain the standard and its importance. 提问并请参与者解释标准及其重要性2. Summarize critique points applicable to entire group 总结评估过程中对整组有用的要点3. Reinforce and discuss the point: 加强并讨论以下要点： What information we should ask before checking availability? 察看可卖房时我们应当掌握那些信息。 Ho
9、w to handle special situation for not available room type. 当所需房型没有时，怎样处理这种情形。5 Minutes2 Minutes15 Minutes3 Minutes10 Minutes5 MinutesTotal 40 MinutesTHE ST. REGIS SHANGHAI上海瑞吉红塔大酒店TRAINING ACTIVITY OUTLINE培训活动纲要Task:Taking Reservation / Same day Reservations任务:作预订/ 当天预订Objectives：At the end of this
10、session reservations sales agent will be knowing how to handle daily reservation in correct way.目的:在课程结束的时候预订部销售文员应懂得如何以正确的方式处理每天的预订。Standard ：All reservations will be taken and recorded accurately in a friendly and courteous manner. Guest inquiries regarding the hotel and room facilities will be an
11、swered knowledgeably and every assistance will be given to a caller to meet their need.标准:以谦和，友好的态度接受所有预订，并准确无误地记录。专业地回答客人提 出的酒店及房间设施问题。提供客人以帮助，满足客人需要。Resources:Flip Chart, Handout, Computer with GEAC terminal 培训器材:白板，白板纸，培训资料，带GEAC终端的电脑Method 培训方式Training Steps培训步骤Time时间Introduction介绍Lecture教学式Prep
12、ared on Flip ChartContents内容Buzz Group小组讨论Lecture & Explanation教学式与讲解Demonstration展示Practice - Role Play练习 角色扮演Critique评估Summary总结Show “ W.I.F.M” (Objectives)显示课程目的Prologue: As a Reservations Sales Agent making reservation is our main working.开场白： 作为一名预订部销售文员处理预订是我们每天主要的工作。So the objectives of this
13、session is: (Refer to Objectives of this TAO)今天这堂课的目的是：（参考标准与程序The course should be divided into three parts:这节课会分为三个部分来讲解：1. Phone Reservation 电 话 预 定2. Fax / Letter Reservation 预 定 传 真 / 预 定 信3. Same day reservation 同 天 预 定Divided the trainee into two groups, discuss the procedure of handling rese
14、rvation.将小组成员分成两组讨论处理预订的基本程序。Show steps on prepared flipchart. Explain reason for each step. Ask trainees to comment and question on each step. 将所有程序的主要内容事先写在准备好的白板纸上，逐步作以讲解，在讲解过程中要不时请学员发表建议并提问。Ask participant to be a guest. Show each step. After demonstration. Refer back to flipchart and review / d
15、iscuss each step.请参与者为客人，给其讲解步骤，作展示之后，回顾白板纸上的内容，并讨论每一个步骤。Each trainee practices first as guest, then as Reservation Sales Agent. 每一个学员先作客人，后作预订部销售文员.Case Example 案例：A normal reservation(Points: try to cover every step)一个普通的预订(要点：尝试涵盖所有步骤)According the procedure.按照程序。Review Key Points:回顾要点：1. Ask que
16、stions and have participant explain the standard and its importance. 提问并请参与者解释标准及其重要性2. Summarize critique points applicable to entire group 总结评估过程中对整组有用的要点3. Reinforce and discuss the point: 加强并讨论以下要点： Fax response must be actioned within 2 hours. 传真的回复必须在2小时之内完成。 Same day booking must be actioned
17、immediately and inform Front Office at the same time. 当天预订应立即完成并立即通知前台。5 Minutes2 Minutes15 Minutes3 Minutes10 Minutes5 MinutesTotal 40 MinutesTHE ST. REGIS SHANGHAI上海瑞吉红塔大酒店TRAINING ACTIVITY OUTLINE培训活动纲要Task:Guaranteed Arrival 任务:担保预定Code序号:RM-RES-D040Objectives：At the end of this session, Reserva
18、tions Sales associates will be able to handle reservations with the application of reservation guarantee effectively and efficiently.目的:在课程结束的时候， 预订部销售文应懂得在作预订时应通过向客人要求担保方式来保护酒店及客人的利益。Standard ：Every caller will be advised at the time of reservations of the hotels guaranteed policies. Reservation Sa
19、les Agents will protect the interest of both the client and the Hotel when handling and processing room reservations by demanding reservation guarantee from the client/guest.标准:每一位客人 来 电 预 订 时 将 被 告 之 有 关 酒 店 预 订 担 保 的 规 定，.预 订 部 销 售 文 员应在作预订时通过向客人要求担保方式来保护酒店及客人的利益。 Resources:Flip Chart, Handout, Co
20、mputer with Oprea terminal 培训器材:白板，白板纸，培训资料，带有Oprea 终端的电脑Method 培训方式Training Steps培训步骤Time时间Introduction介绍Lecture教学式Prepared on Flip ChartContents内容Questions提问Lecture & Explanation教学式与讲解Demonstration展示Practice - Role Play练习 角色扮演Critique评估Summary总结Show “ W.I.F.M” (Objectives)显示课程目的So the objectives o
21、f this session is: (Refer to Objectives of this TAO)今天这堂课的目的是：（参考标准与程序）The main content of this course should be:这节课会的主要内容是：1. Guaranteed arrival handling procedure担保预定的处理程序2. Cancellation and no show policy酒店取消和预订未到的政策What is the difference between the guaranteed reservations and non guaranteed res
22、ervations？担保预订与非担保预订之间的区别：Show steps on prepared flipchart. Explain reason for each step. Ask trainees to comment and question on each step. 将所有程序的主要内容事先写在准备好的白板纸上，逐步作以讲解，在讲解过程中要不时请学员发表建议并提问。1. Demonstrate the Guaranteed type in the Oprea. 展示电脑中的担保类型2. Ask participant to be a guest. Show each step.
23、After demonstration. Refer back to flipchart and review / discuss each step.请参与者为客人，给其讲解步骤，作展示之后，回顾白板纸上的内容，并讨论每一个步骤。Each trainee practices first as guest, then as Reservations Sales Agent. 每一个学员先作客人，后作预订部销售文员.Case Example 案例：Guest need a booking during a high occupancy period RSA explain the hotel g
24、uaranteed policy to the guest.在住房率很高的一天客人需要预订房间， 预 订 部 销 售 文 员 向客人解释酒店的担保政策。 Review Key Points:回顾要点：1. Ask questions and have participant explain the standard and its importance. 提问并请参与者解释标准及其重要性2. Summarize critique points applicable to entire group 总结评估过程中对整组有用的要点3. Reinforce and discuss the point
25、: 加强并讨论以下要点：l Hotels cancellation and no show policy取消政策和预订未到政策 5 Minutes2 Minutes15 Minutes3 Minutes10 Minutes5 MinutesTotal 40 MinutesTHE ST. REGIS SHANGHAI上海瑞吉红塔大酒店TRAINING ACTIVITY OUTLINE培训活动纲要Task:No Show任务:预订未到Code序号:RM-RES-D050Objectives：At the end of this session Reservations Sales associat
26、es will be able to know the proper procedure in applying no-show charges to guests or party responsible for the reservation in the event of not showing up on the day of arrival as booked目的:在课程结束的时候预订部销售文员应懂得在客人预订未到的情况下，如何收取客人预订未到费用。 Standard ：1. One nights accommodation charge at the rate confirmed,
27、 including service charge and tax will be charged to the guaranteed booking that does not arrive on the specified date. 2. All reservation details will be thoroughly checked before applying a no-show charge. The Director of Sales & Marketing will authorize no-show charges.标准:1. 按 照 预 订 标 准 的 一 个 晚 上
28、 的 住 宿 费 用 ， 包 括 服 务 费 和 税 费， 将 被 当 作 如 不 在 指 定 日 期 到 达 的 预 订 保 证 金 。2. 在 计 算 预 订 却 未 到 的 费 用 前 ， 应 彻 底 检 查 所 有 的 预 订 细 节。 所 有 的 无 住 宿 费 用 将 首 先 由 销 售 总 监 审 定 。Resources:Flip Chart, Handout, Computer with Oprea terminal 培训器材:白板，白板纸，培训资料，带Oprea终端的电脑Method 培训方式Training Steps培训步骤Time时间Introduction介绍Lec
29、ture教学式Prepared on Flip ChartContents内容Lecture & Explanation教学式与讲解Summary总结Show “ W.I.F.M” (Objectives)显示课程目的Prologue: For sure every day we will meet the situation of no show, how we handle it is a little bit confused things for lots of person开场白： 每天我们都有客人预订未到，怎样处理这件事情是比较让人困惑的事情。So the objectives o
30、f this session is: (Refer to Objectives of this TAO)今天这堂课的目的是：（参考标准与程序The main content of this course should be: 这节课的主要内容是： Procedure of handling no show 处理预订未到客人的程序Show steps on prepared flipchart. Explain reason for each step. Ask trainees to comment and question on each step. 将所有程序的主要内容事先写在准备好的白板
31、纸上，逐步作以讲解，在讲解过程中要不时请学员发表建议并提问。Review Key Points:回顾要点：1. Ask questions and have participant explain the standard and its importance. 提问并请参与者解释标准及其重要性2. Summarize critique points applicable to entire group 总结评估过程中对整组有用的要点3. Reinforce and discuss the point: 加强并讨论以下要点： Procedure of charge no show 预订未到收费
32、的程序 Procedure of handling no show from top accounts 如果预订未到隶属于酒店的大客户，我们应 怎样处理5 Minutes15 Minutes5 MinutesTotal 25 MinutesTask:Amendments and Cancellations任务:更改和取消预订Code序号:RM-RES-D060 / RM-RES-D070Objectives:At the end of this session, each trainee will be able to handle reservation amendments and can
33、cellations in Oprea Concern the variable situation when handling the amendments bookings.目的:在课程结束的时候每个学员都应知道如何在电脑中处理更改和取消预订，并能在取消预订的时候考虑到各种变化的情形。 Standard ：Reservation Sales agents will handle reservation amendments of guestrooms initiated by the hotel or by the party that initiated the original res
34、ervation. All reservation amendments for same day arrivals and arrivals beyond 24 hours will be actioned immediately with information passed to all departments concerned.Reservation Sales agents will handle booking cancellations of guestrooms initiated by the hotel or by the party that initiated the
35、 original reservation. All booking cancellations for same day arrivals and arrivals beyond 24 hours will be actioned immediately with information passed to all departments concerned.标准:预订部文员应懂得如何处理更改预订。所有当天或24小时以上的更改预订应立即给予处理，并立即通知相应的部门。预订部文员应懂得如何处理取消预订。所有当天的或24小时以上的取消预订应立即给予处理，并立即将相关信息通知相应的部门。Resou
36、rces:Flip Chart, Handout, Computer with Oprea terminal 培训器材:白板，白板纸，培训资料，带有Oprea终端的电脑Method 培训方式Training Steps培训步骤Time时间Introduction介绍Lecture教学式Prepared on Flip ChartContents内容Questions提问Lecture & Explanation教学式与讲解Demonstration展示Practice - Role Play练习 角色扮演Critique评估Summary总结Show “ W.I.F.M” (Objective
37、s)显示课程目的Prologue: As a Reservations Sales Agent, we will meet this situation everyday.开场白： 作为一名预订部销售文员我们每天都会遇到有关预订更改和取消的要求。So the objectives of this session is: (Refer to Objectives of this TAO)今天这堂课的目的是：（参考标准与程序The course should be divided into three parts:这节课会分为三个部分来讲解：1. Procedure of handling ame
38、ndment处理更改预订的程序2. Procedure of handling cancellation处理取消预订的程序3. How to handle requirement from company can charge back处理来自可挂帐公司的要求Who knows how guest amend and cancel booking?谁知道客人用那些方式进行更改和取消预订。Show steps on prepared flipchart. Explain reason for each step. Ask trainees to comment and question on e
39、ach step. 将所有程序的主要内容事先写在准备好的白板纸上，逐步作以讲解，在讲解过程中要不时请学员发表建议并提问。1. Demonstrate in Oprea how to cancel and amend booking在电脑中展示如何更改和取消预订2. Ask participant to be a guest. Show each step. After demonstration. Refer back to flipchart and review / discuss each step.请参与者为客人，给其讲解步骤，作展示之后，回顾白板纸上的内容，并讨论每一个步骤。1. E
40、ach trainee practice in the Oprea每一个学员在电脑中练习2. Each trainee practices first as guest, then as Reservation Sales Agent. 每一个学员先作客人，后作预订部销售文员.Case Example 案例：Guest amend a booking with transportation requirement and restaurant booking.(Key point: check availability , double check guests transportation and restaurant requirement and do respect amendment)一位客人打电话来更改一个带接机和餐厅预订的订房要点：查看可卖房，与客人确认接机安排和餐厅预订安排并在电脑中作相应更改） According t