《2022年英语应用文写作教案 .pdf》由会员分享，可在线阅读，更多相关《2022年英语应用文写作教案 .pdf（33页珍藏版）》请在taowenge.com淘文阁网|工程机械CAD图纸|机械工程制图|CAD装配图下载|SolidWorks_CaTia_CAD_UG_PROE_设计图分享下载上搜索。
1、学习必备欢迎下载Part 2 Secretarial writing Notice of meeting The different forms of notice of meeting and examples: Notice of meeting on the blackboard or bulletin board: NOTICE OF MEETING There will be a scheduled staff meeting at 3:00 p.m. on Wednesday, 18 September 2002 in the Conference Room at the Depa
2、rtment. All the staff members are expected at the meeting. General Office 15 September 2002 Notice of meeting in memo: DEPARTMENT FOR CONTINUING EDUCATION Director J.W.White BA FGS FRGS University of Wales 38 Park Place Cardiff CF1 3 BB Fax(01222)231968 Telex 498635 Tel(01222) 874831/874832 20 June
3、2002 NOTICE OF MEETING Dear Colleague, There will be a scheduled staff meeting at 11 a.m. on Friday, 28 June 2002, in Room 201 at the Main Tower. J.W. White DIRECTOR 精选学习资料 - - - - - - - - - 名师归纳总结 - - - - - - -第 1 页，共 33 页学习必备欢迎下载AGENDA 1 Minutes of the meeting held on 25 May 2002 2 Matters Arising
4、 3 Funding Council Circular W99/10 HE; implications 4 Administrative structure of Department 5 Part-time first degrees 6 Appraisal scheme review 7 A.O.B. 8 Next meeting: Main agenda: Modulization and part-time first degrees. Notice of meeting of an international symposium Look at the examples on the
5、 book of page 58, compare the differences between the English version and the Chinese version in both layout and contents. 精选学习资料 - - - - - - - - - 名师归纳总结 - - - - - - -第 2 页，共 33 页学习必备欢迎下载Writing of Minutes of meeting The heading of minutes: A meeting is usually of a particular body, e.g. Board of D
6、irectors, Department, Finance Committee etc, so the heading should indicate in some way WHAT meeting this is. The heading of minutes is like this: Minutes of the meeting of the Finance Committee held onMINUTES OF BOARD OF DIRECTORS MEETING BOARD OF DIRECTORS -Minutes of meeting held onThe generic st
7、ructure of minutes: The minutes of meeting include: 1 What the meeting was about(heading) 2 Whenand where the meeting was held(time & place) 3 Who attend the meeting(presiding, present, absent) 4 What happened at the meeting(agenda & activities) The format of minutes of meeting: layout 1 Minutes of
8、the Meeting of held on at Presiding: Present: Absent: 精选学习资料 - - - - - - - - - 名师归纳总结 - - - - - - -第 3 页，共 33 页学习必备欢迎下载 1. 2. 3. 4. 5. 6. Adjournment: Prepared by: (signature) layout 2 MINUTES Time & Place Of Meeting: Purpose/Nature of Meeting: Presiding: Present: Absent: Summary of Meeting: 精选学习资料
9、- - - - - - - - - 名师归纳总结 - - - - - - -第 4 页，共 33 页学习必备欢迎下载Adjournment: Prepared by: Past tense and passive voice in minutes: Past tense and passive voice are often used in minutes, for example: The Minutes of the meeting held on 21 January 1999 were agreed and signed. The Continuing Education Scheme
10、s of Study were discussed and the following observations were made: A letter received by Alwyn Roberts from the Welsh Funding Council was noted. Staff member were recommended to submit as many orders as possible. The testing results were examined and found in the conformity to the specifications sta
11、ted. After some discussions, it was decided that Reported speech in minutes: Reported speech is another distinct feature of minutes, it will be used 精选学习资料 - - - - - - - - - 名师归纳总结 - - - - - - -第 5 页，共 33 页学习必备欢迎下载in the following examples: noted believed observed/ maintained Sb. Admitted/denied tha
12、t Insisted that called attention to suggested/proposed/recommend etc. Amendments in minutes: Making amendments is difficult in wording, following are some examples used in making amendments: delete should be deleted to readthe specific line/word delete as irrelevant/inapplicable not applicable and s
13、hould therefore deleted 精选学习资料 - - - - - - - - - 名师归纳总结 - - - - - - -第 6 页，共 33 页学习必备欢迎下载Memoranda and office memos Functions of memoranda: Memoranda are drawn up in legal language and signed by both parties. They make specific information a matter of record. They serve as legal documents that can b
14、e referred to and used as the basis for review and action or as a source material. It is a record of joint efforts and negotiations between the two parties concerning the cooperation in manufacturing and selling of a brand product. It has the function as a Letter of Intent, which will serve as the b
15、asis for the signing of a format contract. Functions of memos: 1 Memos record policies, decisions and action items agreed to at a meeting or conference. They provide summaries of meetings for participants as well as for those who are absent. 2 Memos serve as an effective medium of office communicati
16、on. They provide an easy channel through which the executive and the stall communicate with each other. On the one hand, the executives can inform staff of policies, procedures, and actions. On the other hand, staff can report to the superior, to make proposals or to ask for comments, approval and i
17、nstructions. Staff member may also use the memo to brief each other on new developments or to make comments or requests. Communicating through memos saves time and avoids lengthy conversations. 3 Memos may also be sent to individuals both inside or outside the institution to confirm the understandin
18、gs reached after a telephone conversation or an interview, especially when the matter concerned is 精选学习资料 - - - - - - - - - 名师归纳总结 - - - - - - -第 7 页，共 33 页学习必备欢迎下载important. The format of memos: MEMO To: Date: From: Ref: Subject: Signature: c.c. Writing practice: Write a short memo for the followin
19、g purpose. to call a meeting of your staff to warn employees that they will be penalized for negligence of fire precaution measures to recommend a raise in salary for an employee to announce the retirement of 2 long-term employees to request suggestions from employees for improving the quality of pr
20、oduction 精选学习资料 - - - - - - - - - 名师归纳总结 - - - - - - -第 8 页，共 33 页学习必备欢迎下载Classification of business reports: Informal & analytic An informal report contains facts. It presents a situation as it is, not as it should be. The writer does not include his own opinions, nor does he offer his conclusions
21、or recommendation. An analytic report contains not only facts but also analysis of the facts and the writers conclusions or recommendations. The analytic report is frequently the basis for an important company decision. Thus the writer shoulders great responsibility. An analytic report might call fo
22、r the writer s recommendations on how a new product could be successful marketed, on how a companys assembly line could be speed up, or how a specific aspect or management could be improved. Informal & formal A formal report, is often organized according to a standard format, such as having a title
23、page, an introduction, a section of detailed discussions. A formal report is often accompanied by a covering letter, which serves to transmit the report from the writer to the reader. It consists of a short message, almost perfunctory in nature. The organizational pattern of business reports: A typi
24、cal business report is made up of three parts: Introduction: stating briefly the purpose of writing and/or the circumstances under which the report has been prepared. Discussion: exploring relevant issues, such as presenting facts, analyzing statistics and data, and 精选学习资料 - - - - - - - - - 名师归纳总结 -
25、 - - - - - -第 9 页，共 33 页学习必备欢迎下载discussing implications. Conclusion: summarizing the result of the discussion and making recommendations. Business report in contrast with memos: A memo is a short, covering one specific itemgiving instructions, Making requests etc. A report, generally covers broader
26、topics, such as plans for a new product or a study of a problem like declining salesetc. They are different in genres and have different structure. Business report in contrast with science/ research reports: The form and content of a research report: TITLE ABSTRACT (vary from 200to 500 words, includ
27、ing a statement of the purpose of the project, methods and procedures used and principle findings and conclusions) INTRODUCTION( a review of other people s findings, which will explain your motives for undertaking the project) SCOPE OF RESEARCH(which should be clearly stated and defined, whether you
28、 are searching for or testing hypotheses, suggesting a theory, or merely reporting some observations made under clearly specific conditions. METHOD AND PROCEDURES( a detailed description of the methods or analytical frame work, the steps of research, as well as the equipment and conditions or any ot
29、her factors which could effect the outcome of research) FIDINGS AND OBSERVATIONS(numerical data and other statistics, 精选学习资料 - - - - - - - - - 名师归纳总结 - - - - - - -第 10 页，共 33 页学习必备欢迎下载usually presented in the form of tables) ANALYSIS AND INTERPRETATION OF DATA CONCLUSIONS(such as re-examining the hy
30、pothesis, to be rejected if the data show it to be wrong; or to be accepted if supported by the research.) IMPLICATIONS (a discussion of how your research may provide a better understanding of a board are of science) Writing practice Based on your own experience write a report. 精选学习资料 - - - - - - -
31、- - 名师归纳总结 - - - - - - -第 11 页，共 33 页学习必备欢迎下载Layout of an itinerary: ITINERARY For Cardiff Trade Mission 12-17 March 2002 Beijing-Shanghai-Xiamen (date & time) Prepared by: 精选学习资料 - - - - - - - - - 名师归纳总结 - - - - - - -第 12 页，共 33 页学习必备欢迎下载Verbs forms in itineraries: Details of planned activities in
32、an itinerary are rarely given in full sentences; usually they are presented in verbs phrases. For example: Leave Beijing International Airport for San Francisco Arrive at San Francisco International Airport Met by Mr. T. Keith and Miss Louis Lowes and transferred to Holiday Inn Dinner at hotel Meeti
33、ng with Mr. Antonio Essential quality in writing itineraries: In preparing an itinerary, you need to find out information about: a) Details of each departure, arrival, and intermediate stops, including exact time, date and places b) Dates and detailed schedules of talks/meetings, appointments, funct
34、ions or events if they are included in the programme. c) Special interests of the individual/delegation, such as places to see, or other requests. The most important quality for an itinerary is ACCURACY, which means that all details are accurate and clear, to ensure this, you should: a) Be sure to i
35、ndicate clearly the DATE and TIME of each departure and arrival. Use the 24-hour clock for time and avoid confusion. Provide a note as to whether the time is local time or not. b) Name the airport or station for each departure/arrival, especially when there is more than one in the city. c) Indicate
36、the type of transport used. Give the name of the airline and flight number in air travel. Give train number if rail transport is used. 精选学习资料 - - - - - - - - - 名师归纳总结 - - - - - - -第 13 页，共 33 页学习必备欢迎下载d) Give details of the hotel if service is provided, including detailed address, telephone number,
37、room category and number as well as information about catering service. e) In listing planned activities, check every detail and language expression to make sure that no confusion will arise. Writing practice: Write an itinerary according to the following items: a) 由当地导游接至北京饭店，客房已定b) 出席使馆招待会c) 由张先生带
38、领观光，游览景点包括d) 商务会谈e) 拜见（约会）公司总经理f)与进出口部经理会谈g) 由副市长陪同参观高科技工业园h) 出席总经理在国际饭店的告别宴i)不安排精选学习资料 - - - - - - - - - 名师归纳总结 - - - - - - -第 14 页，共 33 页学习必备欢迎下载Layout of different kinds of notes: Telephone slip: TELEPHONE NOTES DATE TIME MESSAGE FOR FROM MESSAGE TAKEN BY Visitor slip: VISITOR Name(s) of caller/s
39、 Representing To Interview Nature of Business: Time Message slip: 精选学习资料 - - - - - - - - - 名师归纳总结 - - - - - - -第 15 页，共 33 页学习必备欢迎下载To Date Time WHILE YOU WERE OUT Mr/Mrs/Ms Of Phone No TELEPHONED WILL CALL AGAIN CALLED TO SEE YOU PLEASE CALL HIM/HER WANTS TO SEE YOU URGENT Message Mechanics of note
40、 writing: a) Notes are simpler in form as compared with letters. You dont have to use “dear” at the beginning, but you may do. b) The date of a note is made quite clear. It may be written in abbreviation with or without the year. It may be written in numbers, though possible confusions may arise as
41、04/02/02 means something different to the British and the American. c) It is not necessary to include the complimentary closing, such as “sincerely” “faithfully” at the end, but you must put your name on the note. 精选学习资料 - - - - - - - - - 名师归纳总结 - - - - - - -第 16 页，共 33 页学习必备欢迎下载Stylistic features o
42、f note writing: a) Most notes are informal in language and colloquial in tone. It is not always necessary to use “complete ” sentences when writing notes, although there are no rules about this. b) When writing to someone of higher social status or when the relation between the addresser and address
43、ee suggests distance, the style may become formal. 精选学习资料 - - - - - - - - - 名师归纳总结 - - - - - - -第 17 页，共 33 页学习必备欢迎下载Organization of different publicity materials: a) company profiles General information about S.C. (i.e. an international bank headquartered in UK) Introducing the banks scope of busin
44、ess consumer banking wholesale banking Advertising the banks image & strength Strong presence in market Commitments to customers Management ideal School prospectus: Headings of school prospectus: Profiles( a brief history, location, size, programmes) Facilities ( for study, teaching & research) Acco
45、mmodation & welfare Additional information(sport, recreation and social programmes) Contact details Some schools may create separate sections following the headings of: History Location Academic curriculum Course fees English language support Achievements/ key strength Quality indicators 精选学习资料 - -
46、- - - - - - - 名师归纳总结 - - - - - - -第 18 页，共 33 页学习必备欢迎下载City surveys Descriptions of a city usually concentrate on: Location Size and physical background Climate Population Introduction of a city for advertising purposes may also include the city s Economic foundation Developments in foreign trade Ec
47、onomic indicators Other special strengths and / or features Useful expressions and structures: History: The beginnings development history origins founded by in built/completed in merged with in Ownership: can be traced back todates from go back to 精选学习资料 - - - - - - - - - 名师归纳总结 - - - - - - -第 19 页
48、，共 33 页学习必备欢迎下载State-owned enterprise Private /foreign company Joint venture Township enterprise Mainly engaged inSpecializing indealing Location: X is located /situated In the heart/center ofTo the north/south ofAboutkilomete rs north/south ofOn/near the coast/sea On the waterfront ofOn the bank of
49、X stands At the junction ofAmid beautiful countryside. Among wide, tree-lined avenues. Within the landscaped ground ofOn the main bus routes into the city 精选学习资料 - - - - - - - - - 名师归纳总结 - - - - - - -第 20 页，共 33 页学习必备欢迎下载The structure of English letters Traditional layout of English letters: indente
50、d style HEADING DATE INSIDE ADRESS SALUTATION BODY OF THE LETTER COMPLIMENTARY CLOSING SIGNATURE Structure of business letter: HEADING 精选学习资料 - - - - - - - - - 名师归纳总结 - - - - - - -第 21 页，共 33 页学习必备欢迎下载INSIDE ADDRESS DATE SALUTATION PARAGRAPH 1 PARAGRAPH 2 PARAGRAPH 3 COMPLIMENTARY CLOSING SIGNATURE